N.J. Admin. Code § 8:43B-6.4

Current through Register Vol. 56, No. 12, June 17, 2024

Section 8:43B-6.4 - Policy and procedure manual

(a) Each AFC sponsor agency shall:

1. Develop and implement a policy and procedure manual for the organization and operation of its AFC program;

2. Review the manual at intervals specified in the manual and document each review; and

3. Make the manual available at the AFC sponsor agency's office at all times for review by the Department.

(b) The manual shall include the following:

1. A comprehensive description of the services to be provided by the AFC sponsor agency and the AFC caregivers with which it contracts;

2. An organizational chart delineating the lines of authority, responsibility, and accountability for the administration of the AFC program;

3. Policies and procedures for identifying and reporting all diagnosed and suspected cases of client abuse, neglect, exploitation, or misappropriation of client property;

4. Policies and procedures for maintaining the confidentiality of client records;

5. Policies and procedures for the maintenance of personnel records for each employee of the AFC sponsor agency including, at a minimum, the employee's name, previous employment, educational background, credentials and verification of credentials, license number with effective date and date of expiration, if applicable, certification, if applicable, records of physical examinations, job descriptions, records of staff orientation and staff education, and evaluations of job performance; and

6. Policies and procedures for the maintenance of personnel records for each AFC caregiver with which the AFC sponsor agency contracts, including, at a minimum, the AFC caregiver's name, previous employment, educational background, reference checks, copy of the contract with the sponsor agency, home assessment, verification of credentials, if applicable, records of physical examinations and initial and annual evaluation of the AFC caregiver's capacity to provide required services to the client, and evidence of an Interferon-Gamma Release Assay (IGRA) or a two-step Mantoux test in accordance with N.J.A.C. 8:43B-6.10(c) and (d).

(c) An AFC sponsor agency shall make all policies and procedures manuals available and accessible to clients, prospective clients, clients' legal representatives, AFC caregivers, and referring agencies during normal business hours or by appointment.

N.J. Admin. Code § 8:43B-6.4

Adopted by 55 N.J.R. 377(a), effective 3/6/2023