N.J. Admin. Code § 8:19-1.6

Current through Register Vol. 56, No. 21, November 4, 2024

Section 8:19-1.6 - Reporting by means of the Electronic Birth Certificate

(a) For each live newborn born at, or transferred to, a birthing facility that has elected to participate in the reporting of births to the State Registrar of Vital Statistics electronically by means of the Electronic Birth Certificate Registration System, the birthing facility shall report, within one week of the newborn's discharge or transfer, the EBC fields or information identified below by means of the Electronic Birth Certificate Registration System in the manner prescribed by the State Registrar of Vital Statistics for the submission of EBCs:

1. The mother's first name;

2. The mother's last name;

3. The child's first name;

4. The child's last name;

5. Sex;

6. Race;

7. Primary language;

8. Hearing screening results for each ear;

9. The screening methodology used for each ear;

10. The date of screening for each ear; and

11. The existence or occurrence of the following neonatal conditions and procedures, as applicable:

i. Family history of hearing loss;

ii. Congenital infections of toxoplasmosis, rubella, cytomegalovirus, herpes or syphilis;

iii. Persistent pulmonary hypertension;

iv. Stigmata and/or syndromes associated with hearing loss;

v. Hyperbilirubinemia;

vi. Meningitis;

vii. Exchange transfusion;

viii. Extracorporeal membrane oxygenation;

ix. Ototoxic medication;

x. Mechanical ventilation (indicate number of days);

xi. One- and five-minute Apgar scores;

xii. Birthweight; and/or

xiii. NICU admission and discharge dates.

(b) For each live newborn born outside a birthing facility, such as at home, who subsequently is transferred to a birthing facility, the receiving facility shall ensure that the report required in (a) above is made, if the receiving facility has elected to participate in the submission of birth certificates electronically by means of the Electronic Birth Certificate Registration System.

(c) For each newborn transferred to another in-State birthing facility, the sending facility shall complete an EBC transfer abstract within one week of the transfer and shall send the abstract to the receiving facility, if the sending facility has elected to participate in the submission of birth certificates electronically by means of the Electronic Birth Certificate Registration System.

N.J. Admin. Code § 8:19-1.6

Amended by R.2011 d.188, effective 7/5/2011.
See: 43 N.J.R. 105(a), 43 N.J.R. 1524(a).
In the introductory paragraph of (a), inserted a comma following "transferred to", substituted "reporting of births" for "submission of birth" and "to the State Registrar of Vital Statistics" for "certificates", and deleted "to the Department" following "below"; in (a)10, inserted "and" at the end; deleted former (a)11 through (a)13; recodified (a)14 as (a)11; and rewrote (a)11.