N.J. Admin. Code § 7:4-8.6

Current through Register Vol. 56, No. 21, November 4, 2024

Section 7:4-8.6 - Standards for architectural survey reports

(a) All architectural survey reports submitted to the Department shall be sufficient to enable the identification, evaluation, and treatment of historic properties in the area of a proposed undertaking's potential impacts. The standard for report sufficiency will be met when the report addresses all of the items listed below.

1. Architectural survey reports shall be produced:

i. With a hard-covered binder suitable for shelving;

ii. As a stand alone document separate from other documents or reports;

iii. On bond paper for all pages;

iv. With citations that follow the format established in the Chicago Manual of Style, 14th Edition, incorporated by reference, as amended and supplemented, available at most local libraries or online at http://www.chicagomanualofstyle.org/tools_citationguide.html;

v. With citations given as footnotes rather than as endnotes or parenthetical references;

vi. With all figures, plates, and tables incorporated into the report body on or following the page(s) on which they are discussed;

vii. With all photo/text CD-Rs labeled and in pockets, envelopes, or sleeves within report body;

viii. With all materials adequately durable to allow frequent use without damage;

ix. With no page that is larger than 11 inches by 17 inches in size; and

x. With all pages sequentially paginated.

2. Architectural survey reports shall include the following elements and sections:

i. Title Page, containing information specified in (a)3 below;

ii. Management Summary, containing information specified in (a)4 below;

iii. Table of Contents identifying all report sections by page number;

iv. Lists identifying all figures, plates, and tables by page number;

v. Introduction, containing information specified in (a)5 below;

vi. Research Design, containing information specified in (a)6 below;

vii. Setting, containing information specified in (a)7 below;

viii. Historical Overview, containing information specified in (a)8 below;

ix. Field Results, containing information specified in (a)9 below;

x. Assessment of the impacts of the undertaking on historic properties, containing information specified in (a)10 below;

xi. Data Summary, containing information specified in (a)11 below;

xii. Bibliography, containing information specified in (a)12 below; and

xiii. Appendices, containing information specified in (a)13 below.

3. Architectural survey reports shall include a title page clearly depicting:

i. The report title, including municipality(s) and county(s);

ii. The author(s), including contributors;

iii. The agency, organization or firm preparing the report;

iv. The agency and/or client for whom the report has been prepared;

v. The contract number(s), if applicable;

vi. The project number(s), if applicable; and

vii. The date of report submission or completion.

4. Architectural survey reports shall include a management summary of not more than two pages in length that includes:

i. The report title;

ii. A description of the undertaking;

iii. A description of the area of the undertaking's potential impacts;

iv. The location of the area of the undertaking's potential impacts including county(s) and municipality(s);

v. The approximate size of the area of the undertakings potential impacts in square miles or acreage;

vi. A description of the similarities or differences between the area of the undertaking's potential impact and the area surveyed in the report;

vii. The title(s) of the 7.5-minute USGS Topographic Quadrangles(s) that corresponds to the location of the area of the undertakings potential impacts;

viii. The regulatory process or funding triggering the Department review of the document, if applicable;

ix. A description of all planned work activities associated with the undertaking;

x. The number of historic properties identified by the current survey effort;

xi. The number of properties previously identified as meeting the National Register Criteria for Evaluation ( 36 CFR 60.4 );

xii. The number of properties recommended as meeting the National Register Criteria for Evaluation ( 36 CFR 60.4 );

xiii. An identification and description of both the direct and indirect impact of the undertaking on historic properties; and

xiv. The location(s) where copies of the report are on file.

5. Architectural survey reports shall include an introduction that contains the following:

i. A statement of the purpose and goals of the undertaking;

ii. A list of all applicable regulations and permit requirements, as known;

iii. A description of the administration of the undertaking and responsible contracting agency including identification of specific representatives;

iv. A general description of the survey effort, including the undertaking location, approximate number of person days spent in the field, environmental conditions and constraints; and

v. An undertaking base map depicting the boundaries of the survey area, the location and boundaries of all surveyed properties, and the precise limits of proposed construction.

6. Architectural survey reports shall include a summary of the research design that contains the following:

i. A statement of objectives;

ii. A list of research materials that are expected to be used in background and/or property specific research, including:

(1) Historic maps;

(2) Historic plates;

(3) Census returns (population, agricultural, and/or industrial);

(4) Oral histories;

(5) Building permits;

(6) Blueprints;

(7) Title abstracts;

(8) Local directories/gazetteers;

(9) Insurance records;

(10) Newspapers;

(11) Deeds and wills;

(12) Property tax records;

(13) Road survey data;

(14) Building contracts;

(15) Documentation generated as part of the National Park Service's Heritage Documentation Programs (Historic American Building Survey, Historic American Engineering Record, or Historic American Landscape Survey), a substantial portion of which is available through the Library of Congress online at http://lcweb2.loc.gov/ammem/collections/habs_haer/;

(16) Ethnographies;

(17) Cemetery records;

(18) Commercial histories;

(19) Court documents;

(20) Estate records;

(21) Military records;

(22) Photographs and postcards;

(23) Incorporation records; and

(24) Published histories.

iii. A description of the field research and evaluation methods including:

(1) A description of the methods used to determine the area of the proposed undertaking's potential impacts, including consideration of indirect impacts such as vibration or a change in setting, and including references to consultation between a Federal agency and the Historic Preservation Office in determining the area of the proposed undertaking's potential impacts when such consultation has occurred;

(2) The criteria used to determine significance;

(3) The criteria used to determine effect;

(4) The estimated percentage of total undertaking area investigated; and

(5) A discussion of any specific problems or biases encountered during research; and

iv. A discussion of expected results, including the kind, number, character, and condition of property types that may exist in the area of the undertaking's potential impacts based on background research.

7. Architectural survey reports shall include a description of the setting of the area of the undertaking's potential impacts including:

i. A description of the urban, rural, or suburban character of the area of the undertaking's potential impacts;

ii. A description of the surrounding natural environment;

iii. A description of the surrounding built environment including properties designated as National Historic Landmarks, properties listed in the New Jersey and/or National Registers of Historic Places, properties previously recommended as eligible for listing in the New Jersey and/or National Registers of Historic Places, and locally designated historic properties; and

iv. A brief architectural analysis of the area including a discussion of integrity, physical condition, and layout.

8. Architectural survey reports shall include a historical overview of the area of the undertaking's potential impacts, including:

i. A background history of the area of the undertaking's potential impacts and its surroundings that incorporates the established New Jersey historic contexts on file at the Historic Preservation Office and addresses the development of modes of transportation and their systems, the development and roles of community and economic institutions, any ethnic customs and neighborhoods, and prominent local personalities; and

ii. A narrative history specific to the area of the undertaking's potential impact and the historic properties it contains.

9. Architectural survey reports shall include a discussion of field results and relevant Architectural Survey Forms with all applicable fields completed. The architectural survey forms are incorporated herein by reference as chapter Appendix 2.

10. Architectural survey reports shall include a discussion of the undertaking's potential impacts on historic properties, including:

i. A discussion of evaluated alternatives to the proposed undertaking;

ii. An effect assessment for the preferred alternative; and

iii. A discussion of mitigation options, as applicable.

11. Architectural survey reports shall include a data summary listing all surveyed properties including:

i. The property name;

ii. The property address;

iii. An eligibility recommendation; and

iv. An effect recommendation.

12. Architectural survey reports shall include a bibliography for all research materials consulted and references cited, including all maps, archival documentation, interviews, and pertinent correspondence and all personal communications and sources of information from State, county, and local organizations and informants. Bibliographic entries shall reference repositories or source locations.

13. Architectural survey reports shall include as appendices:

i. The request for proposal (RFP) or scope of work statement for the undertaking;

ii. Supporting documents including pertinent correspondence;

iii. The author(s) vitae/resume;

iv. Information on local designation ordinances and authority; and

v. All relevant completed architectural survey forms.

14. All plates included in the architectural survey report shall be:

i. Reproduced with sufficient visual quality and clarity to accurately convey the subject and convey a comprehensive record of the findings;

ii. Photographic prints generated from 35 millimeter black and white or color film, or if submitted in digital form, shall meet the digital image standards specified at 7:4-8.9(a)3;

iii. Reproduced at a minimum print size of 3.5 inches by five inches; and

iv. Labeled with captions that identify the name of the subject, location, photographer, date of exposure, and camera orientation.

15. All maps included in the architectural survey report shall include:

i. A bar scale;

ii. A north arrow;

iii. A legend;

iv. A title;

v. The year of publication; and

vi. A delineation of the area of the undertaking's potential impacts.

N.J. Admin. Code § 7:4-8.6

New Rule, R.2008 d.261, effective 9/2/2008.
See: 40 N.J.R. 1428(a), 40 N.J.R. 4945(b).