N.J. Admin. Code § 7:26H-6.16

Current through Register Vol. 56, No. 21, November 4, 2024

Section 7:26H-6.16 - Invoice and payment procedures

(a) The contractor shall submit all invoices for collection and disposal services in accordance with the following requirements:

1. The contractor shall submit an invoice to the contracting unit for services rendered no more than 30 days from the end of the preceding calendar month or "billing month"; and

2. Where the contractor has paid the costs of disposal, the contractor shall submit a separate invoice to the contracting unit for reimbursement no more than 30 days from the end of the preceding calendar month or "billing month".

(b) The governing body shall pay all invoices within 30 days of receipt; provided however, the governing body shall not be obligated to pay a defective invoice until the defect is cured by the contractor. The governing body shall have 30 days from the date of receipt of the corrected invoice to make payment.

(c) All invoices for collection shall include the following information or be deemed defective:

1. The date of the invoice;

2. The amount of the invoice;

3. The time period for which service is rendered; and

4. The type of collection service rendered.

(d) All invoices for reimbursement for the costs of disposal shall include the information listed above at (c) above and in addition shall contain the following or be deemed defective:

1. The number and type of vehicle used for collection in the contracting unit for that billing month;

2. The number of cubic yards and the tonnage of the material disposed of each day during the billing month; and

3. Monthly receipts issued by the disposal facility showing:

i. The dates of delivery;

ii. The origin of the waste;

iii. The vehicle license plate number(s);

iv. The total number or cubic yards and the tonnage of the material disposed of during the billing month; and

v. The authorized tipping rate plus an itemized list of all taxes and surcharges.

(e) Where the contracting unit will be invoiced directly by the disposal facility for the costs of disposal of solid waste collected pursuant to collection contract, the contractor shall submit to the contracting unit all monthly receipts issued by the disposal facility, as described in (d)3 above.

N.J. Admin. Code § 7:26H-6.16

Amended by R.2008 d.117, effective 5/5/2008.
See: 39 N.J.R. 4477(a), 40 N.J.R. 2243(a).
In the introductory paragraph of (d), inserted "above"; and in (d)1, substituted "contracting unit" for "governing body".