N.J. Admin. Code § 6A:32-7.8

Current through Register Vol. 56, No. 21, November 4, 2024

Section 6A:32-7.8 - Retention and disposal of student records

(a) This section applies to only district boards of education and charter school and renaissance school project boards of trustees. Throughout this section, unless otherwise indicated, "district board of education" refers to the governing body of each of the three types of agencies.

(b) A student record is considered to be incomplete and not subject to the provisions of the Destruction of Public Records Law, N.J.S.A. 47:3-15 et seq., while the student is enrolled in the school district.

1. The district board of education shall retain the student health record and the health history and immunization record according to the school district records retention schedule, as determined by the New Jersey State Records Committee.

(c) Student records of currently enrolled students, other than the records described at (f) below, may be disposed of after the information is no longer necessary to provide educational services to a student. The disposition shall be carried out only after the parent or adult student has been notified in writing and written permission has been granted, or after reasonable attempts to notify the parent or adult student and to secure permission have been unsuccessful.

(d) Upon graduation or permanent departure of a student from the school district:

1. The parent or adult student shall be notified in writing that a copy of the entire student record will be provided to them upon request.

2. Information in student records, other than that described at (f) below, may be disposed of, but only in accordance with the Destruction of Public Records Law, N.J.S.A. 47:3-15 et seq. The disposition shall be carried out only after the parent or adult student has been notified in writing and written permission has been granted, or after reasonable attempts to notify the parent or adult student and to secure permission have been unsuccessful and prior written authorization has been obtained from the New Jersey State Records Committee in the New Jersey Department of the Treasury.

(e) No additions shall be made to the record after graduation or permanent departure without the prior written consent of the parent or adult student.

(f) The school district of last enrollment, graduation, or permanent departure of the student shall keep, for 100 years, a mandated record of a student's name, date of birth, name of parents, gender, health history and immunization, standardized assessment results, grades, attendance, classes attended, grade level completed, year completed, and years of attendance.

N.J. Admin. Code § 6A:32-7.8

Amended by R.2013 d.141, effective 12/16/2013.
See: 45 N.J.R. 419(a), 45 N.J.R. 2590(a).
In (a)1, substituted "school district records retention schedule" for "School District Records Retention Schedule"; and in (e), deleted "citizenship, address, telephone number," following "gender", and substituted "results" for "and test answer sheet (protocol)".

Amended, 54 N.J.R. 1276(a), effective 7/5/2022