N.J. Admin. Code § 6A:27-9.12

Current through Register Vol. 56, No. 21, November 4, 2024

Section 6A:27-9.12 - Quoted contracts

(a) Quotations for unanticipated transportation services may be sought after the opening of school. All anticipated transportation services shall be bid. The process of soliciting quotations shall not be used by the district board of education to intentionally split transportation routes into smaller parts to avoid reaching the statutory bid threshold for transportation pursuant to N.J.S.A. 18A:39-3.

(b) Quoted contracts may be issued for unanticipated transportation services provided the following requirements are met:

1. At least three quotations shall be sought and documented;

2. Quotations shall be solicited on a per diem basis and may include a provision to adjust the quotation within the bid threshold;

3. Quoted contracts under the bid threshold may be in effect for the balance of the school year;

4. Quoted contracts over the bid threshold shall be issued for a period of time that will not cause the contract to exceed the bid threshold. The competitive bid process shall be completed within this timeframe, and awarded contracts implemented for the balance of the school year; and

5. Quoted contracts shall not be renewed but shall be included in the aggregate cost of transportation services for the ensuing school year.

(c) The district board of education's submission of quoted contracts to the executive county superintendent for approval shall be accompanied by a certified copy of the district board of education meeting minutes authorizing the contract, copies of the contractor's certificate of insurance, performance surety bond, if applicable, and evidence of three quotes.

N.J. Admin. Code § 6A:27-9.12

Amended by R.2005 d.259, effective 8/1/2005.
See: 37 N.J.R. 851(a), 37 N.J.R. 2865(b).
In (b), rewrote paragraphs 2 and 4.
Amended by R.2010 d.085, effective 6/7/2010.
See: 41 N.J.R. 4004(a), 42 N.J.R. 1029(a).
In (a), inserted the second sentence; and in (c), inserted "Executive".
Amended by R.2013 d.121, effective 10/7/2013.
See: 45 N.J.R. 606(a), 45 N.J.R. 2245(a).
In (a), inserted "for unanticipated transportation services", and deleted "for unanticipated transportation services" following "school" and "so as" following "parts"; in the introductory paragraph of (b), substituted a colon for a period at the end; in (b)1 through (b)3; substituted a semicolon for a period at the end; in (b)4, substituted "that" for "which" and "; and" for a period at the end; in (b)5, substituted "but" for ". These contracts"; and in (c), substituted "executive county superintendent" for "Executive County Superintendent of Schools".

Amended by 53 N.J.R. 163(a), effective 2/1/2021