N.J. Admin. Code § 6A:23A-7.8

Current through Register Vol. 57, No. 1, January 6, 2025

Section 6A:23A-7.8 - Prohibited travel reimbursements

(a) A district board of education's travel policy shall state the following types of expenditures are not eligible for reimbursement:

1. Subsistence reimbursement for one-day trips, except for meals expressly authorized by and in accordance with N.J.A.C. 6A:23A-7.12;

2. Subsistence reimbursement for overnight travel within the State, except where authorized by the Commissioner in accordance with N.J.A.C. 6A:23A-7.11;

3. Travel by district board of education members or employees whose duties are unrelated to the purpose of the travel event or who are not required to attend to meet continuing educations requirements or to comply with law or regulation;

4. Travel by spouses, civil union partners, domestic partners, immediate family members, and other relatives;

5. Costs for employee attendance for coordinating other attendees' accommodations at the travel event;

6. Lunch or refreshments for training sessions and retreats held within the school district, including in-service days and for employee participants traveling from other locations within the school district;

7. Training to maintain a certification that is not required as a condition of employment (example: CPE credits to maintain a CPA license if the employee is not required to be a CPA for continued school district employment);

8. Charges for laundry, valet service, and entertainment;

9. Limousine services and chauffeuring costs to, or during, the event;

10. Car rentals, either utilized for airport transportation or transportation at a conference, convention, etc., unless absolutely necessary for the conduct of school district business. Justification shall accompany any request for car rentals. If approved, the most economical car rental is to be used, including the use of subcompacts and discounted and special rates. An example of the justified use of a car rental is when an employee is out of State, making inspections at various locations, and the use of public transportation is impracticable. When car rental is authorized, the employee shall not be issued an advance payment for the anticipated expense associated with the rental;

11. Alcoholic beverages;

12. Entertainment costs, including amusement, diversion, social activities, and any costs directly associated with such costs (such as tickets to shows or sports events, meals, lodging, rentals, transportation, and gratuities);

13. Gratuities or tips in excess of those permitted by Federal per diem rates;

14. Reverse telephone charges or third-party calls;

15. Hospitality rooms;

16. Souvenirs, memorabilia, promotional items, or gifts;

17. Air fare without documentation of quotes from at least three airlines and/or online services; and

18. Other travel expenditures that are unnecessary and/or excessive.

N.J. Admin. Code § 6A:23A-7.8

Amended by 49 N.J.R. 1038(a), effective 5/1/2017

Amended by 56 N.J.R. 2141(a), effective 11/4/2024