N.J. Admin. Code § 6A:23A-6.8

Current through Register Vol. 56, No. 11, June 3, 2024

Section 6A:23A-6.8 - Personnel tracking and accounting

(a) Each school district and CVSD shall maintain an accurate, complete, and up-to-date automated position control roster to track the actual number and category of employees and the detailed information for each. The position control roster shall:

1. Share a common database and be integrated with the school district's payroll system;

2. Agree to the account codes in the budget software; and

3. Ensure the data within the position control roster system includes, at a minimum, the following information:

i. The employee's name;

ii. The employee's date of hire;

iii. A permanent position tracking number for each employee including:

(1) The expenditure account codes for the general fund consistent with the State prescribed budget, special revenue fund, and enterprise funds;

(2) The building(s) the position is assigned;

(3) The certification title and endorsement held, as applicable;

(4) The assignment position title as follows:

(A) Superintendent or chief school administrator;

(B) Assistant superintendent;

(C) School business administrator;

(D) Board secretary (when other than (a)3iii(4)(A), (B), or (C) above);

(E) Principal;

(F) Vice principal;

(G) Director;

(H) Supervisor;

(I) Facilitator;

(J) Instructional coach by subject area;

(K) Department chairperson by subject area;

(L) Certificated administrator- other;

(M) Guidance;

(N) Media specialist/librarian;

(O) School nurse;

(P) Social worker;

(Q) Psychologist;

(R) Therapist - OT;

(S) Therapist - PT;

(T) Therapist- speech;

(U) Certificated support staff- other;

(V) Teacher by subject area;

(W) Instructional assistants;

(X) Certificated instructional- other;

(Y) Aides supported by IEP;

(Z) Other aides;

(AA) Maintenance worker;

(BB) Custodian;

(CC) Bus driver;

(DD) Vehicle mechanic;

(EE) Food service; and

(FF) Other non-certificated;

iv. A control number for substitute teachers;

v. A control number for overtime;

vi. A control number for extra pay;

vii. The status of the position (filled, vacant, abolished, etc.);

viii. An indication, when available, of whether the employee is retiring in the budget year or not being renewed, including associated costs such as contractual buyouts, severance pay, paid vacation or sick days, etc.;

ix. Each of the following: base salary, step, longevity, guide, stipends by type, overtime, and other extra compensation;

x. The benefits paid by the school district, net of employee reimbursements or co-pays, by type of benefit and for FICA and Medicare;

xi. The position's full-time equivalent value by location;

xii. The date the position was filled; and

xiii. The date the position was originally created by the district board of education. If the date the position was originally created is not available, this item shall represent the date the person currently filling that position was approved by the district board of education.

N.J. Admin. Code § 6A:23A-6.8

Amended by 49 N.J.R. 1038(a), effective 5/1/2017