N.J. Admin. Code § 6A:23A-5.7

Current through Register Vol. 56, No. 21, November 4, 2024

Section 6A:23A-5.7 - Verification of payroll check distribution

(a) At least once every three years, between the months of September through May, school districts and CVSDs shall require each school district employee to report to a central location(s), produce picture identification, and sign for release of the employee's paycheck or direct deposit voucher. The school district may exclude per diem substitutes from the required verification.

(b) Picture identification shall be in the form of a school district issued identification card, valid drivers' license, official passport, or other picture identification issued by a state, county, or other local government agency.

(c) The chief school administrator shall designate an appropriately qualified staff member to match the picture identification to the position control roster maintained by the office of personnel or human resources prior to release of the paycheck or direct deposit voucher.

(d) Where no appropriate identification can be produced, the school business administrator shall withhold paychecks or stop direct deposits until the payee/district employee produces appropriate identification or until an investigation and corrective action is concluded, as appropriate to the circumstances.

(e) Upon completion of the payroll check distribution verification procedures set forth in this section, the chief school administrator shall submit a certification of compliance, in a form prescribed by the Department, to the executive county superintendent. Verification of the school district's compliance with the provisions of this section shall be required as part of the annual audit.

N.J. Admin. Code § 6A:23A-5.7

Special amendment, R.2009 d.35, effective 12/18/2008.
See: 41 N.J.R. 642(a).
In (a), substituted "September" for "October" and "a central location(s)" for "the central office"; and added (c)1.
Amended by R.2017 d.089, effective 5/1/2017.
See: 48 N.J.R. 2665(a), 49 N.J.R. 1038(a).
Rewrote the section.
Modified by Executive Order No. 103(2020), effective 9/30/2020.
See: 52 N.J.R. 1987(a). Terminated effective 8/31/2021. See 53 N.J.R. 1655(a).

Amended by 56 N.J.R. 2141(a), effective 11/4/2024