N.J. Admin. Code § 5:34-9.7

Current through Register Vol. 56, No. 11, June 3, 2024

Section 5:34-9.7 - Use of the General Services Administration's Federal Supply Schedules

(a) A contracting unit statutorily subject to the Local Public Contracts Law, 40A:11-1 et seq., or the Public School Contracts Law, 18A:18A-1 et seq., may use without advertising for bids, or having rejected all bids obtained pursuant to 40A:11-13.2 or 18A:18A-22, as appropriate, the Federal Supply Schedules procurement programs, or update thereto. A contracting unit shall, pursuant to 40A:11-12.b or 18A:18A-10.b, submit the following documentation to the Director of the Division of Purchase and Property within five working days of the award of any such contract:

1. A copy of the purchase order;

2. A copy of the requisition or request for purchase order (if applicable); and

3. Documentation identifying the price of the goods or services, under the Federal Supply Schedules or schedules from other Federal procurement programs.

(b) All purchase orders or contract documents shall include the identifier "5:34-9.7 " and if available, the State contract number issued by the Division of Purchase and Property in order to validate the legal basis under which the purchase was made, and to assist in the conduct of audits and other reviews for statutory compliance.

(c) Contracting units statutorily authorized to contract under the Local Public Contracts Law, 40A:11-1 et seq. or the Public School Contracts Law, 18A:18A-1 et seq. and procuring goods or services under the General Services Administration's Federal Supply Schedules or schedules from other Federal procurement programs or update thereto, shall comply with administrative rule promulgated by the Department of the Treasury Purchase Bureau at 17:12-1A.5, Use of Federal Supply Schedules.

(d) The Division has provided an optional submission checklist in chapter Appendix C, "Use of the General Services Administration's Federal Supply Schedules N.J.S.A. 40A:11-12b and N.J.S.A. 18A:18A-10b." The checklist is intended to help contracting units comply with the provisions of this section. The checklist is available in the public contracts law section of the Division's website http://www.nj.gov/dca/divisions/dlgs/.

N.J. Admin. Code § 5:34-9.7

New Rule, R.2002 d.118, effective 4/15/2002.
See: 34 N.J.R. 632(a), 34 N.J.R. 1544(a).
Amended by R.2013 d.123, effective 9/13/2013.
See: 45 N.J.R. 1205(a), 45 N.J.R. 2203(a).
Rewrote the introductory paragraph of (a), (a)3, and (c); in (a)2, inserted "and"; deleted (a)4 through (a)6; and in (d), updated the Division's website address.