N.J. Admin. Code § 5:34-7.4

Current through Register Vol. 56, No. 21, November 4, 2024

Section 5:34-7.4 - Cooperative pricing system or joint purchasing system formal agreement

(a) A cooperative pricing system or joint purchasing system shall be based on a formal agreement entered into between the lead agency and each contracting unit. Each agreement shall be authorized by resolution.

(b) At a minimum, the formal agreement shall include the following:

1. Reference to the authorizing statute;

2. Identification of the type of purchasing system;

3. Description of the items of the goods and services to be purchased;

4. The manner of advertising for bids and of awarding contracts;

5. Clear and specific assignment of responsibilities, duties and rights of all contracting units;

6. Provision for any sharing of administrative costs and/or payment for goods and services purchased, together with any necessary standards of performance;

7. Length of the agreement not to exceed 5 years pursuant to 5:34-7.5(f);

8. The name of the lead agency for the system:

i. As an option, the responsibility of serving as lead agency may rotate, at the most once a year, among the registered members. Provision for this rotation shall be included in the agreement;

ii. Rotation of lead agency responsibilities among registered members shall not invalidate contracts or purchase orders with contractors that are in effect at the time of rotation;

iii. The Director shall be notified in writing within 30 days of any change in the lead agency; and

9. A requirement that the system identifier shall appear on all documentation related to purchases made through the system, including bidding documents, purchase orders, vouchers, contracts and records.

N.J. Admin. Code § 5:34-7.4

Amended by R.1995 d.633, effective 12/4/1995.
See: 27 New Jersey Register 3259(a), 27 New Jersey Register 4885(b).
Amended by R.2000 d.485, effective 12/4/2000.
See: 32 New Jersey Register 3237(a), 32 New Jersey Register 4300(a).
In (a), inserted "pricing system or joint" following "cooperative"; and in (b), deleted "cooperative" following "type of" in 2, substituted "the goods and services" for "work, materials or supplies" following "items of" in 3, substituted "goods and services" for "items" following "payment for" in 6, and substituted "system identifier" for "identification code" following "that the" and added a reference to records in 9.