N.J. Admin. Code § 5:34-7.11

Current through Register Vol. 56, No. 21, November 4, 2024

Section 5:34-7.11 - Cooperative pricing system financial and contractual details

(a) The lead agency shall certify the funds available for its own needs.

(b) The master contract executed shall provide for the following:

1. The quantities ordered for the lead agency's own needs; and

2. The estimated aggregate quantities to be ordered by the registered members who submitted estimates, subject to the specifications and prices set forth in the master contract.

(c) The lead agency shall supply the registered members of the cooperative pricing system who have submitted estimates, the name of the successful bidder, prices awarded and the contract identification number. A registered member may request a copy of the specifications. Each registered member who submitted estimates may then order directly from the vendor. If the cost of the order is under the bid threshold, and if the contracting agent is authorized to do so, then the contracting agent may issue a purchase order, pursuant to N.J.S.A. 40A:11-3a or 18A:18A-3a, as appropriate. If the cost of the order exceeds the bid threshold, then the contract must be awarded by resolution of the governing body in accordance with N.J.S.A. 40A:11-4a or 18A:18A-4a, as appropriate. The system identifier shall be affixed to each purchase order or contract and shown on all forms pertaining thereto.

(d) Registered members who submit estimates shall not issue orders and contractors shall not make deliveries, that deviate from the specifications or price as set forth in the master contract.

N.J. Admin. Code § 5:34-7.11

Amended by R.1995 d.633, effective 12/4/1995.
See: 27 New Jersey Register 3259(a), 27 New Jersey Register 4885(b).
Recodified from N.J.A.C. 5:34-7.15 and amended by R.2000 d.485, effective 12/4/2000.
See: 32 New Jersey Register 3237(a), 32 New Jersey Register 4300(a).
Former N.J.A.C. 5:34-7.11, Cooperative purchasing system use of pre-existing contracts, recodified to N.J.A.C. 5:34-7.12. Rewrote (c).