N.J. Admin. Code § 19:35-4.2

Current through Register Vol. 57, No. 1, January 6, 2025

Section 19:35-4.2 - Sealed bid process for surplus personal property: advertisement requirements

(a) The disposition of surplus personal property may be conducted through a sealed bid process initiated by issuance of a Notice of Solicitation of Sealed Bids.

1. Disposition by sealed bid process shall require publication of an advertisement of the issuance of a Notice of Solicitation of Sealed Bids in each of the following outlets:

i. On the SDA website;

ii. On the New Jersey State business portal;

iii. In the "Public/Legal Notice" section of a daily newspaper with Statewide circulation; and

iv. In the "Public/Legal Notice" section of a daily newspaper published or circulated in the county in which such personal property is located.

2. Advertisements on the SDA website and on the New Jersey State business portal shall be maintained through the date for submission of sealed bids. The required newspaper advertisements shall be published at least twice, one week apart.

(b) The advertisement for the Notice of Solicitation of Sealed Bids shall contain, at a minimum, the following information:

1. A description of the surplus personal property, including sufficient information to identify the property adequately. If more than one item of surplus personal property is included in a Notice of Solicitation of Sealed Bids, each item shall be separately identified;

2. The place(s) where the item(s) of surplus personal property is located;

3. A time frame during which the surplus personal property may be inspected, if applicable;

4. Notice of the physical and/or online address where bidders may obtain relevant forms and applicable terms and conditions of transfer;

5. Notice of the material terms of the sale. Notice shall be sufficient if set forth directly or contained in related sample documents, made available for review, or set forth on the SDA website;

6. A statement, if applicable, advising prospective bidders as to SDA's reservation of a right to seek best and final sealed bids from one or more bidders that timely submitted a responsive bid for the surplus personal property that is the subject of the solicitation;

7. A statement that the SDA may cancel the solicitation and/or reject any or all bids at any time before, or after, the opening of the bids;

8. A statement of the place and final date and time for submitting sealed bids, which shall not be less than 10 days after publication of the second advertisement;

9. A statement of the date, time, and place of the opening of the bids; and

10. A statement that the surplus personal property shall be sold in an "as is, where is, with all faults" condition.

N.J. Admin. Code § 19:35-4.2

Adopted by 54 N.J.R. 647(a), effective 4/4/2022