N.J. Admin. Code § 19:32-1.6

Current through Register Vol. 57, No. 1, January 6, 2025

Section 19:32-1.6 - Access and record retention

(a) The NJEDA, the Authority, the Department, the DCA, the Office of the Attorney General, the LWD, and their duly authorized agents may, at their discretion and cost, investigate, audit, examine, and inspect the activities, documents, work product arising from audits, records, and accounts (pertaining to the school facilities project) of the district and other parties involved with the school facilities project as further set forth below:

1. They shall have the right to enter upon and examine, inspect or audit the school facilities project at reasonable times and upon prior notice but shall not be required to do so if in their sole judgment such notice and times cannot be provided.

2. They shall have the right to make any copies or abstracts of any document, record or account relating to the school facilities project.

(b) The responsibilities of the district and/or the contracted parties with regard to access to the activities, documents, records, and accounts pertaining to school facilities projects shall be the following:

1. The district or the contracted parties, as the case may be, shall furnish facilities for such access, inspection, and document reproduction;

2. The districts shall include in all contracts a provision requiring contracted parties to permit the NJEDA, the Authority, the Office of the Attorney General, the Department, the LWD, the DCA, and their duly authorized agents to investigate, audit, examine, and inspect in such manner and at such times as these parties deem necessary; and

3. The district shall keep those records and accounts and shall require all contracted parties to keep those records and accounts for the school facilities project, as necessary, in order to evidence compliance with the Act, the PSCL, the grant agreement, and all applicable regulations and requirements. Financial records, supporting documents, and all other records of the district and the contracted parties which relate in any way to the school facilities project and/or to the grant shall be retained for 10 years following closeout, provided, however, if any litigation, claim or audit relating to the school facilities project and/or to the grant is commenced prior to closeout, such records and documents shall be retained until all litigation, claims, or audit findings involving the records have been fully resolved.

N.J. Admin. Code § 19:32-1.6

Amended by 47 N.J.R. 2001(a), effective 8/3/2015

Amended by 55 N.J.R. 756(a), effective 4/17/2023