N.J. Admin. Code § 17:48-1.3

Current through Register Vol. 56, No. 24, December 18, 2024

Section 17:48-1.3 - Mandatory transfer of non-tax debt to the Division

(a) If an agency is unable to collect a debt within 90 days, the debtor file shall be transferred to the Division in an electronic format, such as spreadsheets or text files, on the 91st day for further collection efforts. The Division will specify what constitutes an acceptable electronic format. Any funds collected by Division or its agents shall be credited to the appropriate account.

(b) At a minimum, the debtor files must include the data fields below pertaining to the debtor (either individual or business). The Division will specify the format (for example, lengths and field types, such as character or numeric) for the data fields and the medium (for example, direct file transfer or disk-based transfer) to be used to transfer the data.

1. Debtor name (first, middle initial, last, designations, if applicable) or company name and contact person;

2. Home or company address;

3. Home or company/contact telephone number;

4. Social Security number or Federal employer identification number (EIN or FEIN);

5. Nature of debt;

6. Date(s) of debt;

7. Original amount of debt;

8. Payment(s) amount(s);

9. Payment(s) date(s); and

10. Balance due.

(c) In addition to the baseline elements listed at (b) above, the Division may request the following additional information:

1. Contact dates pursuant to N.J.A.C. 17:48-1.2(a)2;

2. Whether debt may be compromised (yes/no);

3. Statute of limitations date for debt (if any);

4. Whether debt involves, or is supported with, confidential information (yes/no);

5. Basis for confidentiality pursuant to (c)4 above, if applicable (State or Federal law and/or rule);

6. Any additional information needed to collect or defend the debt (narrative-text field);

7. Any properties or bank accounts owned by the debtor;

8. Name and address of debtor's employer; and

9. Whether any information provided (address, phone number) are incorrect--for example, a bad address (bad data flag appended to applicable fields).

N.J. Admin. Code § 17:48-1.3

Adopted by 56 N.J.R. 609(a) effective 4/15/2024