N.J. Admin. Code § 17:44-3.3

Current through Register Vol. 56, No. 23, December 2, 2024

Section 17:44-3.3 - Documents and information required for contracts valued at more than $ 2 million but less than $ 10 million

(a) Contracting units shall notify the Procurement Division of contracts valued at more than $ 2 million but less than $ 10 million no later than 20 business days after the contract award. The form for notice is provided on OSC's website at www.state.nj.us/comptroller. The following documents and information shall be required:

1. The name of the contracting unit and the contract number, if applicable;

2. A description of the goods, services or other subject procured;

3. The cost of the goods, services or other subject procured;

4. The source(s) of funding for the contract;

5. A list of all State and Federal grant funds used for the contract and a brief description of any conditions and/or requirements of the grant funds, if applicable;

6. A description of the procurement process utilized to select the contract partner;

7. Citations to all relevant statutory, administrative and other sources of governing law and internal procurement policies;

8. The name and address of the contract partner awarded the contract and a brief justification for the award; and

9. The name, phone number and e-mail address of the employee of the contracting unit capable of responding to questions pertaining to the contract.

(b) The following documents and information are to be produced only if specifically requested by OSC:

1. A copy of the signed, executed contract, addenda to the solicitation and the resolution awarding the contract or minutes approving the contract award, if applicable;

2. A complete list of bids or proposals received and the name and address of each bidder, vendor or competitor;

3. Any documents explaining and approving a waiver from bidding requirements and documents explaining and approving the use of proprietary items;

4. Copies of any pre-award or post-award bid protests and any decisional documents that arise as a result of the protests; and/or

5. Standard specifications, technical specifications, special terms and conditions and standard terms and conditions, for example, affidavits and affirmative action documents.

N.J. Admin. Code § 17:44-3.3