N.J. Admin. Code § 15:3-5.7

Current through Register Vol. 56, No. 24, December 18, 2024

Section 15:3-5.7 - Notification of stakeholders; public notices

(a) In order to provide adequate public comment on applications for the use of image processing systems for public records, within 23 days following the submittal of a registration application to the Division, government agencies must post and publish a public notice advising the public and other stakeholders that the agency has applied for registration of an image processing system for public records. The Division's registration service, set forth at N.J.A.C. 15:3-5.4, may be referenced in the agency's public notifications and serve as the source for copies of completed registration applications and annual reviews.

(b) The Division may provide an agency with a sample public notice, but no standard language shall be required, so long as adequate information is conveyed to the public. Publication and posting shall be conducted according to the common practice of the agency for similar public notices of meetings, etc. where the public would expect to find such notices (that is, bulletin boards, publication in legal notices in the local newspaper(s), or calendars of events). Publication of a legal notice in at least one newspaper shall be regarded as adequate notice.

(c) Upon publication of the public notice, the requesting agency shall secure a dated and signed affidavit of publication by a qualified newspaper or a notarized Declaration of Posting/Publication of Public Notice and store the same for a period of 10 years.

N.J. Admin. Code § 15:3-5.7

Renumbered from 15:3-5.8 by47 N.J.R. 1345(b), Effective 6/15/2015