N.J. Admin. Code § 15:3-2.3

Current through Register Vol. 56, No. 24, December 18, 2024

Section 15:3-2.3 - State Records Center

(a) The following pertain to records storage centers:

1. A records storage center, commonly called a records center, is a low cost, centralized area for housing and servicing noncurrent and semicurrent records whose reference rate does not warrant their storage in expensive office space and equipment.

2. Records should be transferred to the records center when they become sufficiently inactive to permit their removal from the offices having custody of them.

3. Records transferred to the records center remain in the legal custody of the originating agency.

4. The records center furnishes the necessary retrieval service to the files in its custody, return designated files to the originating agency for reference, and dispose of records after their retention period has expired.

5. Records centers used for the storage and maintenance of public records must meet all standards and guidelines established for storage as established under N.J.A.C. 15:3-6, Storage of Public Records.

(b) The following pertain to the transfer of records of State agencies to the State Records Center:

1. The Division of Archives and Records Management shall operate and maintain or designate a records center or record centers for the storage of semicurrent or inactive records of State agencies in all types of recordkeeping media.

2. Records of a State agency transferred to the State Records Center for storage and safekeeping shall remain in the legal custody of the originating agency.

(c) The following pertain to the transfer of records of local agencies to records storage centers:

1. Local agencies may, jointly or separately, operate and maintain or designate a records center or record centers for the semicurrent or inactive records in their custody, provided that such records storage facilities are constructed, maintained and operated in compliance with standards for storage of public records established in N.J.A.C. 15:3-6, Storage of Public Records.

2. Records of any local government agency transferred to a records center for storage and safekeeping shall remain in the legal custody of the originating agency.

N.J. Admin. Code § 15:3-2.3