N.J. Admin. Code § 15:3-1.6

Current through Register Vol. 56, No. 21, November 4, 2024
Section 15:3-1.6 - Standards referenced
(a) The standards listed below are adopted and incorporated into this chapter by reference as cited or as amended and supplemented. Reference to or citation of any of the following standards in this chapter shall be construed to refer to the year or edition of said standards cited in this section or the current version thereof:
1. The following standards concern definitions:
i. A4759 (2007), "Glossary of Records and Information Management Terms"

(15:3-1.2, 3.4(a)l, 5.3 and 6.2)

This glossary establishes a standard meaning and definition for terms and phrases used for records and information management material, practices and technologies.

ii. ANSI/AIIM TR2-1998, "Glossary of Document Technologies"

(N.J.A.C. 15:3-1.2, 5.3 and 6.2)

This glossary establishes a standard meaning and definition for terms and phrases used in imaging and microfilming material, practices and technologies.

iii. SAA 460 (2005), "A Glossary of Archival and Records Terminology"

(15:3-1.2 and 6.2)

This glossary establishes a standard meaning and definition for terms and phrases used for material, practices and technologies employed in archives, historical repositories and records management programs.

2. American National Standards Institute and National Information Standards Organization, ANSI/NISO Z339.48-1992 (R2002), "Permanence of Paper for Publications and Documents in Libraries and Archives."

(15:3-2.7)

This standard establishes the specifications for paper to be used for permanent records in paper form.

3. American Society for Testing Materials, ASTM D3290-00 (2005), "Standard Specifications for Bond and Ledger Papers for Permanent Records" and ASTM D3208-00 (2005), "Standard Specifications for Manifold Papers for Permanent Records"

(15:3-2.7)

These standards establish the specifications for bond, ledger and manifold paper to be used for permanent records in paper form.

4. ANSI IT9.6-1991, "Photographic Film--Specifications for Safety Film" (Revision of ANSI PH1.25-1984)

(15:3-6.4(b) )

This standard contains the specifications for silver halide gelatin film used for microforms.

5. ANSI/ISO 10602:1995 or ANSI/NAPM IT9.1-1996, "Imaging Materials--Processed Silver-Gelatin Type Black-and-White Film--Specifications for Stability" (Revision and consolidation of ANSI PH1.28-1984, ANSI PH1.41-1984, and ANSI PH1.66-1985 and revision of ANSI IT9.1-1990)

(15:3-3.4(a)1 and 6.4(b))

This document provides the technical standard for processing black and white silver halide gelatin film to insure long-term preservation of the images on the film.

6. ANSI IT9.9-1990, "Imaging Media--Stability of Color Photographic Images--Methods for Measuring"

(15:3-6.4(b) and (c))

This methodology establishes standards for measuring the stability of images on color photographic film.

7. ANSI/NAPM IT2.19-1994, "American National Standard for Photography--Density Measurements--Part 2: Geometric Conditions for Transmission Density" and ANSI/NAPM IT2.18-1996, "Photography--Density Measurements--Part 3: Spectral Conditions"

(15:3-3.4(a)1 )

These standards establish procedures for measuring density of the text on microfilm to insure legibility of the information stored on the film.

8. ANSI/ISO 3334-1991, ANSI/AIIM MS51-1991, "Micro-graphics--ISO Resolution Test Chart No. 2 Description and Use"

(15:3-3.4(a)2 )

This document contains the description of the standard resolution test chart used to test the resolution of microimages on microfilm and establishes standard procedures for tests using the chart.

9. NIST 1010A, "Microimage Test Chart"

(15:3-3.4(a)3 )

This test chart is the industry standard chart filmed with documents in order to provide an objective means of testing microimages on microfilm.

10. ISO 10214, "Photographic Enclosures" and ANSI/PIMA IT9.2-1998, "American National Standard for Imaging Media--Photographic Processed Films, Plates, and Papers--Filing Enclosures and Storage Containers" (Replaced ANSI PH1.53-78, revised 4 April 1983 "Processed Photographic Films, Plates, and Papers, Photographic Filing Enclosures for Storing, Requirements for"; ANSI PH153-1984. Photography (Processing)--Processed Films, Plates, and Papers--Filing Enclosures and Canisters for Storage; and ANSI PH1.53-1986)

(15:3-3.4(a)1 and 6.4(b) and (c))

These documents provide standards for storage enclosures and containers and procedures and environmental conditions for the storage of film-based imaging media.

11. ISO 18911:2000, "Imaging materials--processed safety photographic films--Storage Practices"; ISO 5466, "Storage of Black and White Microfilm"; ANSI PH1.45-1981, "Practice of Storage of Processed Photographic Plates" (Revised 1989); and ANSI PH1.48-1982, "Photography (Film and Slides)--Black and White Photographic Paper Prints--Practice for Storage" (Revised 1987)

(15:3-3.4(a)1 and 6.4(b) and (c))

These documents provide standards for procedures and environmental conditions for the storage of film-based imaging media, including, but not limited to, black and white silver halide gelatin microfilm, photographic plates, slides, and black and white photographic paper.

12. ANSI/AIIM MS1-1996, "Recommended Practice for Alphanumeric Computer-Output Microforms--Operational Practices for Inspection and Quality Control"

(15:3-3.4(a)2 )

This practice establishes a standard for inspection and quality control of Computer Output Microfilm (COM) microforms.

13. ANSI/AIIM MS5-1992 (R1998), "Micrographic Microfiche"

(15:3-3.4(a)2 )

This document contains the specifications for micrographic microfiche.

14. ANSI/AIIM MS14-1996, "Specifications for 16mm and 35mm Roll Microfilm"

(15:3-3.4(a)2 )

This document contains the specifications for 16 millimeter and 35 millimeter roll microfilm.

15. ANSI/AIIM MS19-1993, "Recommended Practice for Identification of Microforms" and NISO Z39.62-1993, "Eye-Legible Information on Microfilm Leaders and Trailers and on Containers of Processed Microfilm on Open Reels"

(15:3-3.4(a)2 and 6.4(b) and (c))

These documents establish the industry standards for the identification of microforms, including, but not limited to, roll microfilm and microfiche, and the eye-legible information placed on microfilm leaders and trailers and on containers of processed microfilm on open reels.

16. ANSI/AIIM MS23-1998, "Microfilm of Documents, Operational Procedures/Inspection and Quality Control of First-Generation Silver-Gelatin"

(15:3-3.4(a)2 )

This practice establishes a standard for inspection and quality control of the first generation master copies of silver halide gelatin microfilm.

17. ANSI/AIIM MS43-1998, "Recommended Practice for Operational Procedures/Inspection and Quality Control for Duplicate Microforms of Documents and from COM"

(15:3-3.4(a)2 )

This practice established recommended procedures for inspection and quality control for duplicate microforms of microfilmed documents and computer-output microfilm (COM).

18. ANSI PH4.8-1985, "Photography (Chemicals)--Residual Thiosulfate and Other Chemicals in Films, Plates, and Papers--Determination and Measurement"

(15:3-6.4(b) and (c))

This practice establishes recommended procedures for testing for residual thiosulfate and other chemicals on silver halide gelatin microfilm, photographic plates and papers in order to insure long-term preservation of microimages.

19. ANSI/AIIM MS45-1990, "Recommended Practice for Inspection of Stored Silver-Gelatin Microforms for Evidence of Deterioration"

(15:3-3.4(a)2 and 6.4(b) and (c))

This practice establishes recommended procedures for inspection of silver halide gelatin microfilm in long-term storage for indication of deterioration of the film due to poor processing, inadequate environmental conditions, chemical contamination, or other hazards in order to insure long-term preservation of microimages.

20. ANSI IT9.16-1993, "Imaging Media--Photographic Activity Test" and ISO 14523:1999, "Photography--Processed photographic materials--Photographic activity test for enclosure materials"

(15:3-6.4(b) )

These test method documents set photographic activity test standards which establish standardized methods for testing for the permanence and physical properties of imaging and materials for photographic media and enclosures.

21. ANSI/AIIM MS32-1996, "Microrecording of Engineering Source Documents on 35mm Microfilm"

(15:3-3.4(a)2 )

This document sets standards for microfilming engineering documents on 35 millimeter microfilm.

22. ANSI/AIIM MS41-1996, "Unitized Microfilm Carriers (Aperture, Camera, Copy, and Image Cards)"

(15:3-3.4(a)2 )

This document contains specifications for standard carriers for aperture cards and similar microforms.

23. ANSI/AIIM TR27-1996, "Electronic Imaging Request for Proposal (RFP) Guidelines."

(15:3-4.3(a) )

This technical report sets guidelines for a Request for Proposal (RFP) and similar documents for image processing systems.

24. ANSI/NISO Z339.48-1992 (R2002), "Permanence of Paper for Publications and Documents in Libraries and Archives," ASTM D3290-00 (2005), "Bond and Ledger Paper for Permanent Records" and ASTM D3208-00 (2005), "Standard Specifications for Manifold Papers for Permanent Records"

(15:3-4.3(c)1, 6.3(d)6 and 6.4(b) and(c))

These documents contain specifications for paper to be used for printed publications and documents to insure long-term or permanent preservation of such material.

25. ISO/IEC 13346, Volume and File Structure of Write-Once and Rewritable Optical Disks Using Non-Sequential Recording for Information Interchange--Universal Disk Format"

(15:3-4.3(e)1 )

This document contains specifications for the universal industry standard disk format for the volume and file structures for Write-Once/Read Many (WORM) and Rewritable optical disks to insure compatibility and information interchange.

26. ISO 13490, "Volume and File Structure of Read-Only and Write-Once Compact Disk Media for Information Interchange"

(15:3-4.3(e)2 )

This document contains industry standards for media and operating system independent volume and file structures for Read-Only and Write-Once/Read Many (WORM) compact optical disks (CDs) to insure compatibility and information interchange.

27. ANSI/NISO/ISO 9660, "Volume and File Structure of Read-Only and Write-Once Compact Disk Media for Information Interchange"

(15:3-4.3(e)3 )

This document contains industry standard specifications for the volume and file structures for compact optical disks (CD-ROM) to insure compatibility and information interchange.

28. ANSI/AIIM TR25-1995, "The Use of Optical Disks for Public Records"

(15:3-4.3 (o))

This technical report contains guidelines for the establishment of policies and procedures for governmental agencies for the use of image processing technology for the recording and maintenance of public records.

29. ANSI/AIIM MS44-1988, "American National Standard for Information and Image Management--Recommended Practice for Quality Control of Image Scanners"

(15:3-4.6(c) and (d))

This practice establishes recommended policies and procedures for quality control for scanners used in conjunction with image processing systems to scan documents to insure legibility of scanned images.

30. AIIM X441, "AIIM Scanner Target," AIIM X443, "RIT Ink Gamut Chart," and AIIM X501, "ITU-T Standard Image Set (CD-ROM) for Use with National Communication System Information Bulletin 93-45"

(15:3-4.6(d) )

These test charts are industry standard targets scanned along with documents in order to provide an objective means of testing the resolution and legibility of scanned images.

31. CCITT Group III and Group IV Compression

(15:3-4.6(g) )

CCITT Group III and Group IV compression techniques are industry standards used to insure compatibility for information interchange.

32. ANSI/AIIM TR21-1991, "Technical Report on Information and Image Management--Recommendations for Identifying Information to be Placed on Write-Once/Read-Many (WORM) and Rewritable Optical Disks (OD) Cartridge Label(s) and Optical Disk Cartridge Packing/Shipping Containers"

(15:3-4.7(c) )

This technical report contains recommendations for identifying information to be placed on Write-Once/Read-Many (WORM) and Rewritable Optical Disks (OD) cartridge labels and optical disk cartridge packing and shipping containers.

33. AIIM TR28-1991, "Technical Report on Information and Image Management--The Expungement of Information Recorded on Optical Write-Once-Read-Many (WORM) Systems"

(15:3-4.8(e) )

This technical report contains recommendations for the establishment of policies and procedures for the expungement of information recorded on Write-Once/Read-Many (WORM) optical disks in compliance with court orders and similar events.

34. ANSI/NAPM IT9.11, "Imaging Media--Processed Safety Photographic Films--Storage" (Revision of ANSI PH1.43-1985)

(15:3-6.3(b) and 6.4(c))

This document establishes standards for the handling, maintenance and storage of processed silver halide gelatin films.

35. ANSI/NFPA 40-1997, "Storage and Handling of Cellulose Nitrate Motion Picture Film" (Revision of ANSI/NFPA 40-1982 and ANSI/NFPA 40-1988)

(15:3-6.3(b) and 6.4(b) and (c))

This document establishes standards for the handling, maintenance and storage or processed cellulose nitrate motion picture films.

36. N.J.A.C. 5:23, Uniform Construction Code (UCC). (Adopted by the Department of Community Affairs, Division of Codes and Standards)

(N.J.A.C. 15:3-6)

This document sets the standards for all building construction in the State of New Jersey, including installation, testing and use of sprinkler systems, fire extinguishers, and other means of fire prevention.

37. IBC-2000, "International Building Code"; IFC-2000, "International Fire Code"; and National Electrical Code-2000. (Adopted as subcodes of the Uniform Construction Code (UCC), N.J.A.C. 5:23, by the Department of Community Affairs, Division of Codes and Standards in 35 N.J.R. 1939(a), effective May 5, 2003)

(15:3-6.1 et seq.)

These documents set standards for construction of buildings, including installation, testing and use of sprinkler systems, fire extinguishers, and other means of fire prevention.

38. ANSI/NFPA 1-1997, "Fire Prevention Code"; ANSI/NFPA 10-1994, "Portable Fire Extinguishers"; ANSI/NFPA 13-1996, "Installation of Sprinkler Systems"; and ANSI/NFPA 25-1995 (Revision of ANSI/NFPA 13-A), "Inspection and Testing of Sprinkler Systems"; and NBS Technical Notice 839, "Fire Protection"

(15:3-6.3(b) )

These documents set standards and guidelines to establish policies and procedures fire prevention, including installation, testing and use of sprinkler systems, fire extinguishers, and other means of fire prevention.

39. ANSI/NFPA 70-1996, National Electric Code

(15:3-6.3(b) )

This code regulates construction, installation, and maintenance related to electrical systems.

40. ANSI/NFPA 72-1996, National Fire Alarm Code

(15:3-6.3(b) )

This code establishes standards for construction, installation, and maintenance of fire alarm systems.

41. ANSI/NFPA 80-1999, "Fire Doors and Fire Windows"

(15:3-6.3(b) and (c))

This document establishes standards for construction, installation, and maintenance of fire doors and windows for protection from interior and exterior fires.

42. ANSI/UL 155-2000, "Test for Fire Resistance of Vault and Fire Doors"

(15:3-6.3(b) )

This test method describes standards and procedures for determining the fire resistance capacity of vault doors.

43. ANSI/UL 72-1995, "Tests for Fire Resistance of Record Protection Equipment"

(15:3-6.3(b) )

This test method describes standards and procedures for determining the fire resistance capacity of record protection equipment such as fire resistant filing cabinets.

44. ANSI/NFPA 220-1993, "Types of Building Constructions" and ANSI/NFPA 221-2000, "Fire Walls and Fire Barrier Walls"

(15:3-6.3(b) and (c))

These codes establish standards for the construction and composition of buildings, including specifications for the construction of fire walls and fire barrier walls.

45. ANSI/NFPA 231C-1998, "Rack Storage of Materials"; NFPA 232-2000, "Standards for the Protection of Records" (Revision of ANSI/NFPA 232AM-1986 and 232A-1995), and NFPA 909-1997, "Standards for the Protection of Cultural Resources Including Museums, Libraries, Places of Worship, and Historic Properties"

(15:3-6.3(b) and (c) and 6.4(b))

These documents provide the requirements for records protection equipment and facilities and record-handling techniques that provide protection from the hazards of fire.

46. FEMA 302, "NEHRP Recommended Provisions for Seismic Regulations for New Buildings and Other Structures"

(N.J.A.C. 15:3-6)

This document provides recommended provisions for seismic regulations for the construction of new buildings and other structures.

47. NEDCC Technical Leaflet, "The Environment, Temperature, Relative Humidity, Light and Air Quality: Basic Guidelines for Preservation"

(15:3-6.3(b) )

This guide covers recommended standards for environmental conditions, temperature, relative humidity, light and air quality for the storage of records and archival material to insure long-term preservation thereof.

48. ANSI/NFPA 90A-2002, "Installation of Air Conditioning and Ventilating System" (Revision of ANSI/NFPA 90A-1999) and ANSI/NFPA 90B-2002, "Installation of Warm Heating and Air Conditioning Systems" (Revision of ANSI/NFPA 90B-1999)

(15:3-6.3(b) and 6.4(b))

These documents establish standards for construction, installation, and maintenance of heating, ventilation, and air conditioning (HVAC) systems in buildings.

49. IEST RP-CC001.3, "HEPA and ULPA Filters" (Replaces Institute of Environmental Sciences (now Institute of Environmental Sciences and Technology) IES CS-1, Standard for HEPA Filters)

(15:3-6.4(b) and (c))

This standard contains the specification for HEPA filters for heating, ventilation, and air conditioning (HVAC) systems in buildings.

50. ANSI/NFPA 40-1997, "Storage and Handling of Cellulose Nitrate Motion Picture Film"

(15:3-6.4(c) )

This standard contains the specification for the storage and handling of flammable and combustible cellulose nitrate motion picture film.

51. ANSI X3.39-1986, "Recorded Magnetic Tape for Information Interchange (1600 CPI, PE)"; ANSI X3.54-1986, "Recorded Magnetic Tape for Information Interchange (6250 CPI, Group Coded Recording)"; and ANSI X3.180-1990 (R1996), "Magnetic Tape and Cartridge for Information Interchange 18-Track, Parallel, 12.65 mm (112 in), 1491 cpmm (37 981 cpi), Group Coded Recording"; ANSI X3.261-1996, "Information Technology--Extended Magnetic Tape Cartridge for Information Interchange (36-Track, Parallel Serpentine 12.65 mm (0.05 in), 1491 cpmm (37 871 cpi) Group-Coded Recording"; ANSI X3.265-1995, "Information Technology--Magnetic Tape Cartridge for Information Interchange--Unrecorded, 36-Track, Parallel, 12.57 mm (0.495 in), 1944 ftpmm (49 378 ftpi) Group-Coded Recording"; and ISO/IEC 14251:1995, "Information Technology--Data Interchange on 12.7 mm 36-Track Magnetic Tape Cartridges"

(15:3-6.5(b) and (d))

These documents contain the specifications for recorded and unrecorded magnetic tape to insure compatibility and information interchange.

52. ANSI/NAPM IT9.23-1996, "Imaging Materials--Polyester Based Tape-Storage" and CPA/NML 1995, "Magnetic Tape Storage and Handling: A Guide for Libraries and Archives"

(15:3-6.5(b), (d), (g) and (h))

These documents provide standards and guidelines for storage and handling of recorded magnetic tape to insure long-term preservation thereof.

53. Executive Order 12906 of April 11, 1994 ( 3 CFR, 1995 Comp., p. 882). "Federal Geographic Data Committee--Content Standards for Digital Geospatial Metadata" and FIPS 173-1, "Spacial Data Transfer Standard (SDTS) (DOI/USGS Specs)-94 June 10"

(15:3-6.5(b) and (d))

These documents contain the standards for metadata (identifying information) for digital geospatial records and the transfer of special data contained in such records.

54. ISO 18925:2002, "Imaging Materials--Optical Disc Media--Storage Practices"

(15:3-6.5(f)1 )

This standard establishes environmental conditions for the storage and maintenance of optical disks to insure long-term preservation thereof.

N.J. Admin. Code § 15:3-1.6

Amended by R.2007 d.363, effective 11/19/2007.
See: 39 N.J.R. 3487(a), 39 N.J.R. 4938(a).
Rewrote (a)1, (a)2, (a)3, (a)23 and (a)24; and in (a)28, deleted "Technical Report for Information and Image Management--" preceding "The Use".
Amended by R.2010 d.180, effective 9/7/2010.
See: 42 N.J.R. 53(a), 42 N.J.R. 2138(a).
In (a)50, inserted "(N.J.A.C. 15:3-6.4(c))".