N.J. Admin. Code § 15:21-11.11

Current through Register Vol. 56, No. 24, December 18, 2024

Section 15:21-11.11 - Grant administration

(a) Failure to comply with any of the rules set forth in this subchapter shall make an applicant ineligible for funding.

(b) Architectural or engineering supervision and inspection shall be provided by the applicant at the construction site to ensure that the completed work conforms to the approved plans and specifications. For the purpose of inspection, representatives of the State Librarian shall have access at all reasonable times to all construction work being funded under the New Jersey Public Library Project Grant Program. The owner and contractor shall be required to facilitate such access and inspection.

(c) Construction shall be initiated and completed in a reasonable period of time. The time limit for completion shall be measured from the date of application approval. Construction shall be completed according to the following schedule:

Total Eligible Project Cost	Maximum Construction Period
Under $ 1,000,000	One Year
Over $ 1,000,000	Two Years

(d) In the event that construction is not completed according to the timeline in (c) above, the State Librarian with the approval of the Public Library Construction Advisory Board has the authority to rescind the balance of the approved grant.

(e) The grant shall be paid to the applicant in three installments as shown below, but only upon receipt of satisfactory evidence of completion of each phase.

1. Forty percent upon approval of the award of construction contract(s); satisfactory evidence may be minutes of the body approving the award; copies of title pages of contracts with necessary signatures; letters of award; or other proofs of award of contract;

2. Fifty percent when construction is 50 percent complete and upon submission of architect's certification; and

3. Ten percent upon receipt of a temporary certificate of occupancy and project expenditure report.

(f) Upon approval of the grant, applicants shall enter into a contractual agreement with the New Jersey Educational Facilities Authority. Each agreement shall include provisions as may be necessary to ensure that the applicant shall provide an amount equal to 300 percent of the grant amount.

N.J. Admin. Code § 15:21-11.11