N.J. Admin. Code § 13:90-3.14

Current through Register Vol. 56, No. 21, November 4, 2024

Section 13:90-3.14 - Funds management

(a) Each county shall expend and account for all Partnership/Family Court Program funds in accordance with those laws and procedures for expending and accounting for its own funds. Each county shall adhere to generally accepted accounting principles for state and local governments, including, for example, governmental accounting and financial reporting standards promulgated by the Governmental Accounting Standards Board. Fiscal control and accounting procedures of the counties shall be sufficient to:

1. Permit preparation of reports required by the Commission and the statutes authorizing the grant; and

2. Permit tracing of funds to a level of expenditure adequate to establish that the funds have been used in a manner consistent with applicable statutes.

(b) The Commission requires that each county ensure that providers maintain a financial management system that evidences adequate financial reporting, accounting records, internal control, budgetary control, source documentation, and procedures relating to the procurement, identification, use, and disposition of equipment.

(c) Each county shall develop and maintain a procedure that defines standards for an annual audit of programs funded through the Partnership/Family Court Program.

(d) In addition to any other audit requirements, the Commission reserves the right to conduct an audit of Partnership/Family Court Program funds awarded to each county. Duly authorized representatives of the Commission shall have access for purposes of audit and examination, to any relevant books, documents, papers, and records of the county, youth services commission, and/or provider agencies receiving Partnership/Family Court Program funds.

(e) If an audit determines that funds have not been expended in accordance with applicable law, the Commission may: recoup any inappropriately expended funds from the county; withhold future funding from the county; or decline to reimburse inappropriate expenditures not already funded.

N.J. Admin. Code § 13:90-3.14

Recodified from 13:90-3.13 by 55 N.J.R. 1187(b), effective 6/5/2023