N.J. Admin. Code § 13:69E-1.2

Current through Register Vol. 56, No. 19, October 7, 2024

Section 13:69E-1.2 - Receipt of gaming chips or plaques from manufacturer or distributor; inventory, security, storage, and destruction of chips and plaques

(a) When gaming chips or plaques are received from the manufacturer or distributor thereof, they shall be opened and checked by at least three casino employees, one of whom shall be from the accounting or auditing department of the casino licensee, one who shall be from the casino games department, and one from any mandatory department other than the surveillance department of the casino licensee. Any deviation between the invoice accompanying the chips and plaques and the actual chips or plaques received or any defects found in such chips or plaques shall be reported promptly to the Division.

(b) Each casino licensee shall report to the Division promptly after an inspection required by (a) above discloses any discrepancy in the shipment including, but not limited to, the following:

1. The shipment contains defective chips or plaques; or

2. The quantity and denomination of the chips or plaques actually received does not agree with the amount listed on the shipping documents.

(c) After checking the gaming chips or plaques received, the casino licensee shall cause to be recorded in a chip inventory ledger:

1. The assigned alphabetical designation;

2. The denomination of the value chips and gaming plaques received;

3. The number of each denomination of value chip and gaming plaque received;

4. The number and description of all non-value chips received;

5. The date of any such receipt, and the signatures of the employees who checked any such chips and plaques;

6. The unique serial number, if applicable; and

7. The storage location if not in active use.

(d) Any gaming chips not in active use shall be stored in:

1. An approved casino vault;

2. The cashiers' cage; or

3. A comparable secure area, approved by the Division, which is adjacent to and accessible exclusively from the casino floor.

(e) Whenever any gaming chips or plaques are taken from or returned to an approved storage area, at least two employees shall be present, one of whom shall be a supervisor from the casino cage, and the following information shall be recorded in the chip inventory ledger together with the date and signatures of the employees involved:

1. The alphabetical designation and, if applicable, any numeric designation;

2. The number and dollar amount for each denomination of value chip or gaming plaque removed or returned;

3. The number and description of the non-value chips removed or returned;

4. The specific storage area being entered; and

5. The reason for the entry into the storage area.

(f) At the end of each gaming day, a casino licensee shall compute and record the unredeemed liability for each denomination of value chips and gaming plaques. At least once every 30 days, at a minimum, each casino licensee shall inventory all sets of value chips and gaming plaques in its possession and shall record the result of such inventory in the chip inventory ledger. The procedures to be utilized to compute the unredeemed liability and to inventory value chips and gaming plaques shall be submitted to the Division. A physical inventory of value chips and gaming plaques not in active use shall only be required annually if the inventory procedures incorporate the sealing of the locked compartment. If a casino licensee elects to commingle gaming chips, a member of the casino accounting department shall, at least once every six months, inventory all gaming chips of a particular sample and readjust the starting inventory for those gaming chips which are no longer in the possession of the casino licensee. The adjusted inventory figure shall be recorded in the chip inventory ledger and shall be the new beginning inventory figure for the next six-month period for purposes of computing the daily outstanding chip liability required by this section.

(g) The Division shall approve the process for the destruction of chips and plaques. Prior to the destruction of gaming chips and plaques, the casino licensee shall notify the Division, in writing, of the date and the location at which the destruction will be performed; the denomination, number, and amount of value chips and plaques to be destroyed; and the description and number of non-value chips and tournament chips to be destroyed. Unless otherwise authorized by the Division, the destruction of gaming chips and plaques shall be carried out in the presence of at least two employees of the casino licensee, one of whom shall be from the accounting department and one of whom shall be from any other mandatory department other than the surveillance department. The denomination, number, and amount of value chips and plaques or, in the case of non-value and tournament chips, the description and number destroyed shall be recorded in the chip inventory ledger together with the signatures of the individuals carrying out such destruction, and the date on which the destruction occurred. The casino licensee shall also maintain a written log of the names and credential numbers of all casino personnel involved in each such destruction, and the names and employer of all non-casino personnel involved.

(h) A casino licensee shall ensure that at all times there is adequate security, as approved by the Division, for all gaming chips and plaques in its possession.

N.J. Admin. Code § 13:69E-1.2

Amended by 47 N.J.R. 1954(a), effective 8/3/2015