N.J. Admin. Code § 13:69D-1.33A

Current through Register Vol. 56, No. 24, December 18, 2024

Section 13:69D-1.33A - Procedure for opening, counting, and recording the contents of bill validator boxes from gaming voucher redemption machines

(a) At least once every seven days, a casino licensee shall coordinate the removal of the bill validator boxes from all gaming voucher redemption machines and the insertion of empty, replacement bill validator boxes into the machines (the "bill validator drop").

(b) Prior to the bill validator drop, a casino accounting supervisor shall count the number of empty bill validator boxes to be exchanged as part of the bill validator drop and confirm, in writing on a bill validator drop form, that the count equals the number of boxes scheduled to be collected. Prior to the drop, the form shall include at a minimum:

1. The date;

2. The gaming voucher redemption machine number(s) or location(s);

3. The number of boxes to be dropped; and

4. The signature of the casino accounting supervisor.

(c) A casino security department member and a casino accounting department member shall obtain the keys necessary to perform the bill validator drop from their respective departments.

(d) In the presence of the casino security department member, the accounting department member shall:

1. Place the appropriate number of empty bill validator boxes required for the bill validator drop into a secure cart;

2. Transport the cart and the boxes to the casino floor;

3. Unlock the cabinet(s) housing the bill validator boxes;

4. Exchange the bill validator boxes; and

5. Place the boxes removed in the secure cart.

(e) Immediately upon removal of each bill validator box, the gaming voucher redemption machine shall generate a receipt (Bill Validator Receipt) that documents the total value of each item (gaming vouchers, coupons and/or currency) in the bill validator box. Such receipt shall be placed into a locked accounting box by the accounting department member.

(f) Prior to the movement of the collected boxes, the casino accounting department member shall verify and confirm in writing by signing the bill validator drop form, that the number of boxes being transported from the casino floor equals the number of boxes in (b) above. Any discrepancies shall be immediately reported to the surveillance department and in writing to the Division in-house office.

(g) Accompanied by a casino accounting department member and a casino security department member, the locked cart containing the bill validator boxes shall be transported to:

1. The cashiers' cage for counting or a secure area approved by the Division under the control of the main bank or master coin bank and stored there until counted; or

2. The count room for counting only when the count of table game drop boxes or slot machine drop containers is not in progress.

(h) The contents of the bill validator boxes shall be counted as follows:

1. If the boxes are counted in the cashiers' cage, a main bank or master coin bank cashier shall document their contents, by item and amount, on a two-part Balance Receipt.

i. The cashier who documents the contents of boxes shall retain the original Balance Receipt as an inventory document until forwarded directly to the casino accounting department with the main bank or master coin bank end-of-day paperwork.

ii. The cashier shall place the duplicate Balance Receipt in a locked accounting box.

2. If the boxes are counted in the count room, the casino accounting department member(s) performing the count shall document the count for each individual bill validator box on a Balance Receipt. If the counting equipment documents the count of each individual bill validator box, the gaming vouchers, coupons, and currency need only be documented for the entire bill validator drop and not for each individual bill validator box. At the completion of the count, a main bank or master coin bank cashier shall verify the contents on the Balance Receipt.

i. The casino accounting department member(s) or count team member(s) shall transport the gaming vouchers and coupons directly to the casino accounting department together with the original Balance Receipt and the supporting documentation for each bill validator box.

ii. The main bank or master coin bank cashier shall transport the currency directly to the main bank or master coin bank together with the duplicate Balance Receipt.

(i) A casino licensee shall generate reports as described in its internal controls necessary to reconcile the funds placed into and dispensed by the gaming voucher redemption machines pursuant to N.J.A.C. 13:69D-1.35.

N.J. Admin. Code § 13:69D-1.33A

Amended by 50 N.J.R. 612(b), effective 1/16/2018