N.J. Admin. Code § 13:18-3.11

Current through Register Vol. 56, No. 11, June 3, 2024

Section 13:18-3.11 - Receipts for tax-paid purchases

(a) A licensee shall maintain receipt records to substantiate information on quarterly tax reports regarding fuel purchases and tax paid by fuel type.

(b) Source documents required in order for a licensee to obtain credit for tax paid purchases shall be a receipt or invoice, a credit card receipt, or microfilm/microfiche of the receipt or invoice. Such receipt records must be retained by the licensee as evidence of purchases and payment of tax separated and totalled by fuel type.

(c) A fuel purchase receipt or invoice must include at least the following:

1. The month, day and year of purchase;

2. The seller's name and address;

3. The number of gallons or liters purchased;

4. The fuel type;

5. The price per gallon/liter and total amount of sale;

6. The vehicle unit number and license plate number; and

7. The name of the licensee, purchaser or lessee/lessor.

(d) When fuel is supplied from licensee-owned, tax-paid bulk storage facilities or tanks, the following records shall be maintained:

1. The date of fuel pumped;

2. The number of gallons or liters pumped;

3. The fuel type;

4. The vehicle unit number and license plate number of vehicle receiving fuel;

5. Purchase and inventory records to substantiate that tax was paid on such fuel; and

6. Inventory records of fuel pumped from bulk storage into licensee vehicles shall separately identify gallons or liters pumped into qualifying vehicles and non-qualifying vehicles, by unit number and other vehicle identifiers as prescribed by the Chief Administrator.

N.J. Admin. Code § 13:18-3.11