N.J. Admin. Code § 12:51-8.3

Current through Register Vol. 57, No. 1, January 6, 2025

Section 12:51-8.3 - Business and financial practices; records; requirements

(a) Contractor's accounting records are required to include the following information:

1. Individual client attendance records summarizing periodically on a calendar basis the number of days the client is present and absent, and the reason. The scheduled "working day" of a facility's extended (sheltered) employment program will consist of not less than five working or instructional hours. This record will be maintained either for all clients in a single binder or individually in each client's case file.

2. Total wages or other payments to all individual clients on an annual basis for the agency's fiscal or calendar year.

3. Supplementary cost records: Records shall also be maintained that will enable the State auditor to readily and accurately determine the separate cost for direct labor, indirect labor, and payments made in excess of those required by minimum Wage and Hour regulations (often called wage supplements or "subsidies").

4. Annual auditor's reports, copies of the auditor's adjustments and work papers, if any, to explain the adjustments and depreciation schedules. An analysis of the agency's costs will not be completed until this information has been reviewed by State auditors. In the absence of this information, the agency's book figures and the State auditor's estimates will be used in computing the agency's program costs.

N.J. Admin. Code § 12:51-8.3

Amended by R.1991 d.604, effective 12/16/1991.
See: 23 New Jersey Register 2927(b), 23 New Jersey Register 3797(a).
Revised (a)1-6.
Amended by R.1996 d.564, effective 12/16/1996.
See: 28 New Jersey Register 4045(a), 28 New Jersey Register 5209(a).
Deleted (a)5 and (a)6, relating to validity of expenses and record requirements.