N.J. Admin. Code § 11:5-12.8

Current through Register Vol. 56, No. 24, December 18, 2024

Section 11:5-12.8 - Continuing education providers; reporting and recordkeeping requirements

(a) Providers shall provide to licensees who successfully complete an approved course a certificate of completion signed or affirmed by the provider, which shall include the licensee's name, the course name, date of completion, New Jersey continuing education course number, number of credits earned for the course and the provider's New Jersey continuing education provider identification number.

(b) For a period of six years, providers shall maintain and be capable of producing for inspection by a Commission representative the course and instructor evaluations referenced in (h) and (i) below and the information on the satisfactory completion of continuing education courses by licensees set forth in (d) below. In addition, providers shall maintain and be capable of producing for inspection copies of all course-specific written material provided to students who attend a course. Presuming there is no change in such written material, only one set of copies need be maintained, regardless of the number of times the provider offers the course.

(c) Providers shall use recordkeeping systems that are capable of producing written reports on attendance at approved continuing education courses which include all of the information set forth in (a) above.

(d) Providers shall electronically submit data to the Commission or its designee on a weekly basis identifying those licensees who have completed continuing education courses offered by the provider during the preceding reporting period and shall include, at a minimum, the following information in each record of the completion of a continuing education course by a licensee:

1. The licensee's name and license reference number;

2. The license term for which the licensee is seeking credit for having completed the continuing education course;

3. The provider's name and identification number; and

4. The continuing education course name, course number, course category (core or elective), completion date and number of credit hours.

(e) The data referenced in (d) above shall be submitted on forms or in a computer readable format provided by the Commission or its designee.

(f) Providers who offer distance learning courses shall utilize systems that assure that students have actually performed all tasks designated to assure student participation and otherwise comply with all applicable provisions of N.J.A.C. 11:5-12.1 2 and 12.14.

(g) An approved provider shall notify the Commission in the event that it intends to cease offering continuing education courses. Such notice shall be submitted in writing no later than 30 days prior to the provider's cessation of operations as a continuing education course provider and shall specify that the records required by this section will be maintained by the provider for the six-year period referenced in (b) above, and the location at which those records will be maintained.

(h) Providers shall request all students who complete the continuing education courses they provide to submit evaluations of the course(s) attended by the student and, for all courses except distance learning or correspondence courses that are not taught by an instructor, of the instructor of the course. All students who supply such evaluations shall remain anonymous. The evaluations shall provide for the students to indicate their favorable, neutral or negative assessments of the performance factors referenced in (h)4 and 5 below.

1. Providers of non-distance learning courses may request that students manually complete such evaluations during the concluding minutes of the course or electronically subsequent to the completion of the course.

2. Providers of distance learning courses shall request that students complete such evaluations electronically upon completing the course.

3. All evaluations shall specify the name and identification number of the provider and the name and identification number of the instructor and course being evaluated.

4. All evaluations of instructors shall include:

i. A question on the quality of the instructor's presentation of the material;

ii. A question on the level of knowledge of the subject matter of the course displayed by the instructor; and

iii. An opportunity for the licensee to comment upon the instructor's performance.

5. All evaluations of courses shall include:

i. A question on the quality of the materials and the content of the course;

ii. A question on the quality of the manner in which the information in the course is organized and presented; and

iii. An opportunity for the licensee to comment upon the course.

(i) Within 30 days after offering a course, providers shall report to the Commission's Education Bureau instances where more than 50 percent of the evaluations received on a course or instructor indicate negative assessments on one or more of the performance factors to be evaluated as referenced in (h)4 and 5 above for instructors and courses, respectively.

N.J. Admin. Code § 11:5-12.8