N.J. Admin. Code § 11:19-2.4

Current through Register Vol. 56, No. 11, June 3, 2024

Section 11:19-2.4 - IVS subsystem filing requirements

(a) All domestic insurers shall provide the Department with a report on their securities by either CD-ROM or DVD-ROM in accordance with (c) below.

(b) Domestic insurers owning securities which are held by custodians shall utilize custodians which shall:

1. Submit to the Department a certification of securities held; and

2. Provide the Department with an independent report of the insurer's securities by either CD-ROM or DVD-ROM in accordance with (c) below.

(c) All reports of securities held by domestic insurers filed with the Department shall include the information and be submitted in the format set forth in the record layouts in Appendix A to this subchapter. The report shall include the following information:

1. The information written on the CD-ROM or DVD-ROM and a text file (.txt) on the CD-ROM or DVD-ROM containing the following:

i. Data set name ("INF.XXXXX.ZZZZZ"). The five Xs shall be replaced with the custodian code assigned by the Department and the five Zs shall be replaced with the company's NAIC number;

ii. Record format;

iii. Record length;

iv. Block size; and

v. Create date.

2. CD-ROMs or DVD-ROMs may be delivered or mailed but shall be received by the Department by the due date to:

New Jersey Department of Banking and Insurance

FEMS-IVS Project

20 W. State Street

PO Box 325

Trenton, NJ 08625-0325

i. If mailed, they shall be mailed in standard secure containers with a pre-addressed, prepaid return address label enclosed or attached.

3. CD-ROMs or DVD-ROMs shall be clearly labeled or marked with the custodian's name, company's name and the date.

4. Domestic insurers and/or the custodian shall submit either CD-ROM or DVD-ROM.

5. The CD-ROM or DVD-ROM shall contain a text file, which shall include the following information:

i. The custodian's name and custodian's code;

ii. The company's name and NAIC number;

iii. The volume sequence number if file is multi-volume (for example 1 of 5);

iv. The date when the CD-ROM or DVD-ROM was mailed;

v. The letters "SL" on the CD-ROM or DVD-ROM indicating that the text file information is included on the CD-ROM or DVD-ROM as provided in (c)1 above;

6. A cover letter indicating the same information on the CD-ROM or DVD-ROM text file; and

7. A signed affidavit of the custodian which shall accompany all transmissions attesting to the accuracy of the CD-ROM or DVD-ROM.

(d) Domestic insurers and/or the custodian shall adhere to the attached record layouts in the appendices. In addition to transaction records, header and trailer records shall be included in all electronic media (that is, CD-ROM and DVD-ROM), in the format set forth in Appendix A to this subchapter.

N.J. Admin. Code § 11:19-2.4

Amended by R.1998 d.109, effective 2/17/1998.
See: 29 N.J.R. 5260(a), 30 N.J.R. 674(b).
In (c)2, updated the address.
Amended by R.2005 d.238, effective 7/18/2005.
See: 37 N.J.R. 867(a), 37 N.J.R. 2693(a).
Rewrote the section.
Expired Rule (effective 10/3/2015).
See: 47 N.J.R. 2379(a).
Section was "IVS subsytem filing requirements".