N.J. Admin. Code § 10:90-7.3

Current through Register Vol. 56, No. 19, October 7, 2024

Section 10:90-7.3 - Maintenance, custody, movement and transfer of case records

(a) The county/municipal agency shall maintain an up-to-date record of all cases of recipients approved to receive assistance while out of the State.

(b) There shall be a supervisory review of the status of these cases to assure that no payments are issued beyond the period for which approval has been given, unless and until an extension of continued assistance is approved by the DFD, and that payments are terminated when and if eligibility ceases.

(c) Recipients who are receiving assistance out-of-State shall be afforded the same full advance notice, including information about their hearing rights, in accordance with present policy. A copy of any such notice shall be sent to any out-of-State agency with which there has been communication regarding the case.

(d) Responsibility for WFNJ benefits shall move from one county/municipality to another when a recipient/family moves to another county/municipality.

1. WFNJ/GA cases shall be closed in the county/municipality of origin, and a new case will open in the receiving county/municipality provided application has been made and the recipient remains eligible. The case records do not transfer from the agency of origin to the receiving agency.

2. WFNJ/TANF case records shall be transferred to the receiving county provided application has been made and the recipient remains eligible. The case records are transferred from the county of origin to the receiving county as outlined in (g) below.

(e) A temporary visit by the assistance unit shall not be considered to be a change of county/municipal residence until that visit has continued for more than a one-month period.

(f) Post TANF support recipients and those WFNJ/TANF cases which receive only Medicaid or a Medicaid extension shall also be transferred to the new county of residence in the same manner as active WFNJ/TANF cases when the family moves from the county of origin.

(g) The well-being of recipients shall not be adversely affected by a move from one county/municipality to another and their right to uninterrupted assistance shall not be prejudiced by any disagreement that arises between the county/municipality of origin and the receiving county/municipality. In no event shall assistance be delayed or suspended when a recipient moves from one jurisdiction to another. Assistance, including emergency assistance when appropriate, shall be provided by the county/municipality where the applicant/recipient resides. When the county/municipality of origin places the individual or family in out-of-county/municipality temporary emergency housing, the county/municipality of origin shall retain full responsibility for all assistance until the homelessness is resolved or permanent housing is obtained (see 10:90-6.8(a)1 ) . For a WFNJ/GA case, the receiving agency shall grant assistance, provided application has been made and the recipient remains eligible, for the next month. For a WFNJ/TANF transfer case, if the required documentation is not within the original transfer package, the receiving agency shall contact the county of origin to obtain the needed information. The sending county agency shall act promptly on all requests for information.

1. The county of origin shall have the responsibility to:

i. Transfer, within seven working days from the date it is notified of the actual move, a copy of all pertinent case material to the receiving county;

ii. Instruct the client to contact the receiving county immediately in order to arrange for a transfer of assistance; and

iii. Grant assistance for the next month, if the transferred case material was not received by the new county of residence before the 10th day of the month unless the sending and receiving counties have mutually agreed on an alternate date for the transfer to take effect and there is no interruption in benefits.

2. The receiving county shall have the responsibility to:

i. Communicate with the client if case material is received prior to client contact and the client's new address is known;

ii. Grant assistance, provided application has been made and the recipient remains eligible, for the next month if initial case material has been received before the 10th day of the month; and

iii. Immediately notify the county of origin of the date case records were received and the date assistance will be granted.

(h) Any case transfer management disputes which cannot be resolved locally shall be referred to the DFD to determine which county/municipal agency has responsibility for the case. In such instances, the decision of the DFD shall be considered final and binding on all parties involved.

N.J. Admin. Code § 10:90-7.3

Amended by R.1998 d.42, effective 1/20/1998.
See: 29 New Jersey Register 3971(b), 30 New Jersey Register 389(a).
Amended by R.2003 d.226, effective 6/16/2003.
See: 34 New Jersey Register 2713(a), 35 New Jersey Register 2670(a).
Rewrote (g).
Amended by R.2004 d.292, effective 8/2/2004.
See: 36 New Jersey Register 1695(a), 36 New Jersey Register 3435(a).
Rewrote (d); in (f), substituted "Post TANF support recipients and those" for "Those" at the beginning of the first sentence; rewrote (g).