N.J. Admin. Code § 10:90-14.4

Current through Register Vol. 56, No. 21, November 4, 2024

Section 10:90-14.4 - Fiscal and statistical reporting requirements

(a) Forms described in this subsection shall be completed using GAAS or another automated system and either submitted to DFD, as indicated, or retained by each county/municipality approved to receive State aid in the WFNJ/GA program agency. Use of the forms described herein is required.

1. Each application shall be entered on the Application Register (Form WFNJ/GA-7) and shall be maintained by the agency on an updated basis. The Application Register is subject to review by representatives of the DFD.

2. Report WFNJ/GA-6A (Statistical Summary) shall be submitted on a monthly basis to the DFD within 10 days after the end of the assistance month.

3. Procedures for the use of the Statistical Summary (Form WFNJ/GA-6A) are as follows:

i. Form WFNJ/GA-6A is a monthly summary of data contained on Forms WFNJ/GA-6 and WFNJ/GA-7. Form WFNJ/GA-6A must be submitted in order to identify assistance paid that is eligible for 100 percent State aid. Items on WFNJ/GA-6, WFNJ/GA-6A and WFNJ/GA-7 must correspond for use in computing other statistical data. Section VI of Form WFNJ/GA-6A includes information on the monthly total numbers and costs of salaried employees related solely to the administration of the source of funds;

ii. All information supplied refers to the assistance month or, when applicable, to data derived from the month immediately preceding;

iii. The "Certification of Director of Welfare" section of Form WFNJ/GA-6A shall be signed by the agency director before submittal to DFD;

iv. Form WFNJ/GA-6A and supporting Form WFNJ/GA-6 may be amended up to 90 days after the close of the county/municipal fiscal year.

4. All agencies must submit fiscal data through electronic means (see 10:90-12.3(c) ).

5. Form WFNJ/GA-535Q (WFNJ General Assistance Quarterly Financial Report) is to be prepared and submitted quarterly and Form WFNJ/GA-535A (WFNJ General Assistance Annual Financial Report) is to be prepared and submitted annually. All counties are required to complete and submit these forms. Those municipalities that will not be submitting the required audit and supplemental schedules necessary for DFD to complete an audit closeout for the General Assistance Program are required to complete and submit these forms. The quarterly report is to be submitted to the DFD on April 30, July 31, October 31 and January 31 for the previous quarter. The annual report is due 31 days after the end of the agency's fiscal year (either 6/30 or 12/31). These reports must be signed and dated in the section "Certification of CFO and Director of Welfare" by the county/municipal fiscal officer and the agency director before submitted to DFD. These reports must agree with the respective original or amended WFNJ/GA-6A, WFNJ/GA-12 and WFNJ/GA-31 for the reporting months/quarter.

N.J. Admin. Code § 10:90-14.4

Amended by R.1998 d.42, effective 1/20/1998.
See: 29 New Jersey Register 3971(b), 30 New Jersey Register 389(a).
Amended by R.2003 d.226, effective 6/16/2003.
See: 34 New Jersey Register 2713(a), 35 New Jersey Register 2670(a).
Rewrote the section.