N.J. Admin. Code § 10:90-12.3

Current through Register Vol. 56, No. 23, December 2, 2024

Section 10:90-12.3 - Transfer of administration of the WFNJ/GA program

(a) The administration of the WFNJ/GA program shall be transferred from each municipality in a county to the county for administration on or after January 1, 1998 unless the governing body of a municipality declines the transfer via passage of a resolution. Passage of the resolution must occur no later than January 1, 1998.

1. The resolution shall include a clear and concise explanation of the reasons why the governing body elects to retain the program.

2. A copy of the resolution adopted by the local municipal governing body shall be filed with the Division of Local Government Services (DLGS) in the Department of Community Affairs (DCA) within three days after its passage and a copy shall be concurrently sent to the Division of Family Development (DFD).

3. An implementation plan shall be submitted to DFD regarding the operation of the WFNJ/GA program and the plan shall include the following details:

i. A detailed explanation fully elaborating upon exactly how the municipality shall comply, within the timeframes specified by the Commissioner, with all the automated systems' requirements as defined by the DFD, including, but not limited to, Electronic Benefit Transfer (EBT), and an automated client data base;

ii. An assurance that the WFNJ/GA municipal program shall operate and that staff coverage shall be provided at all times as specified at 10:90-12.4(a)1; and

iii. A binding acknowledgment that arrangements to handle after-hours emergencies shall be in place as specified by the Commissioner.

4. Once the administration of the WFNJ/GA program is transferred from a municipality to the county, the county shall have complete and exclusive control over the operation of the program subject to the rules established by and the oversight of DFD.

(b) A municipality may choose to transfer administration of its WFNJ/GA program to the county at any time subsequent to the passage of its Resolution. In such instances, the municipality and county shall develop a mutual agreement governing transfer of the program, subject to the approval of the Commissioner, which shall include, but not be limited to, the following:

1. The effective date by which the county agrees to assume full operation of the WFNJ/GA program with no loss of service to clients; and

2. The plan for the transfer of case data, including when it will be transferred and the method of transferral to ensure the full integrity of the transferred data.

(c) Effective January 1, 1998, each county or municipality shall provide to the State information deemed necessary for the proper administration of the WFNJ/GA program through electronic means.

1. To submit information to DFD through electronic means, each county or municipality, as appropriate, shall have the systems capability to comply with the WFNJ technological requirements as defined by DFD.

2. The municipal agency shall utilize DFD's Universal Application Process software, supplied by the DFD.

3. The municipal agency shall update and/or enhance equipment needs, as appropriate, and determined by the DFD.

(d) In the transition of the administration of WFNJ/GA, the municipality shall assure that the county is provided with all information and materials, formerly in the possession of the municipality, necessary to administer the WFNJ/GA program, including transfer of records, and information regarding existing worksites for clients to engage in work activities. The materials and information shall be transferred timely and orderly within a timeframe specified by the Commissioner.

N.J. Admin. Code § 10:90-12.3

Amended by R.1998 d.42, effective 1/20/1998.
See: 29 New Jersey Register 3971(b), 30 New Jersey Register 389(a).
Amended by R.2003 d.226, effective 6/16/2003.
See: 34 New Jersey Register 2713(a), 35 New Jersey Register 2670(a).
In (a), deleted "fingerimaging" following "(EBT)," in 3i.