N.J. Admin. Code § 10:77-5.14

Current through Register Vol. 57, No. 1, January 6, 2025

Section 10:77-5.14 - General provider recordkeeping requirements

(a) Approved Medicaid/NJ FamilyCare enrolled intensive in-community mental health rehabilitation providers shall retain, in a secure location, and in compliance with all applicable Federal and State laws and regulations, confidential information related to the individuals providing or supervising the provision of services and shall produce the information for the Department of Human Services, Children and Families, or any authorized agents of either Department, in an orderly fashion on demand.

(b) For licensed clinical staff members of the agency, the following information shall be maintained:

1. Verifiable written documentation of the supervising licensed behavioral health care practitioner's credentials and any other adjunct staff involved with the direct administration and/or delivery of this service as appropriate, including, at a minimum:

i. His or her current and valid license number authorizing him or her to practice in New Jersey and the state where services are delivered; and

ii. Verifiable written documentation of his or her experience working with the target population; and

2. Updates or changes regarding all information required at (b)1 above. All such updates shall be forwarded to DHS and DCF by the provider within 10 days of receipt of the updated information. Updated information shall include, but not be limited to, additional continuing education units obtained, change of name and/or address, any action against licensure, and any criminal charges.

(c) For non-licensed direct care staff employed by the agency, the following information shall be maintained:

1. Proof of minimum education requirements;

2. Verifiable written documentation, including dates, of relevant experience with a comparable target population;

3. Verifiable written documentation of the direct care staff person's successful completion of any training required by the Department of Human Services or Children and Families; and

4. Verifiable written documentation of clinical supervision by a licensed behavioral health care practitioner, including the total number of hours of supervision received and the type of supervision provided, including, but not limited to, general, face-to-face, group, in-service or review of care records.

(d) In addition to the specific records required to be maintained for specific staff, the following information shall also be maintained for all individuals providing, or supervising the provision of, intensive in-community mental health rehabilitation services:

1. A copy of his or her current valid driver's license, if job duties include transportation of children, youth or young adults or their families/caregivers; and

2. Verifiable written documentation of successful completion of a fingerprint-based criminal history background check conducted by the DHS Office of Program Integrity and Accountability (OPIA) in accordance with N.J.A.C. 10:77-5.15 for all staff who may provide in-person services directly to beneficiaries.

N.J. Admin. Code § 10:77-5.14

Amended by R.2008 d.251, effective 8/18/2008.
See: 40 N.J.R. 1040(a), 40 N.J.R. 4807(a).
In (a), inserted "Children and Families," and "of either Department" and deleted "Department-" preceding "authorized"; and in (c)3, inserted "or Children and Families".

Amended by 55 N.J.R. 1292(a), effective 6/19/2023

Amended by 56 N.J.R. 483(a) effective 4/1/2024