N.J. Admin. Code § 10:70-7.3

Current through Register Vol. 57, No. 1, January 6, 2025

Section 10:70-7.3 - Case records

(a) The purpose of the case record is to provide a complete documentary record of county board of social services decisions and actions and the reasons thereto.

(b) The case record shall include:

1. A record of all county board of social services actions and decisions relating to the case, as well as, documentary evidence relating to such actions and decisions, including application forms;

2. All medical reports and a record of action of the Disability Review Section as appropriate;

3. All forms relating to financial eligibility including, when appropriate, spend-down liability; and

4. All case-related correspondence, memorandum, and documents except those required by law or regulation to be maintained elsewhere.

(c) No case record, or part thereof, shall be removed from its file location without a record identifying the person who has custody of it.

(d) No case record, or part thereof, shall be removed from the county board of social services offices except upon the specific authorization of the agency director, deputy director, or other person specifically designated by the agency director to authorize such removal.

(e) All case records shall be filed in a secure and fire-resistant location.

N.J. Admin. Code § 10:70-7.3

Amended by R.1991 d.331, effective 7/1/1991.
See: 23 N.J.R. 964(a), 23 N.J.R. 2042(a).
In (b)2, "Medical Review Team" changed to "Disability Review Section."
Amended by R.2006 d.364, effective 10/16/2006.
See: 38 N.J.R. 2368(a), 38 N.J.R. 4480(c).
In (a), (b)1, and (d), substituted "board of social services" for "welfare agency".