Section Rko 203.06 - Initial Action by Office(a) Pursuant to RSA 91-A:7-b,II, as soon as is practicable following receipt of a complaint and assignment of a docket number in accordance with Part Rko 204, but no later than 3 days following receipt of the filing, the office shall provide to the entity complained against: (1) An unredacted copy of the complaint, with any attachments;(2) A response form as described in Rko 203.07 below;(3) An appearance form as described in Rko 207.02 below; and(4) A forwarding letter from the office which, based upon the time frames set forth in RSA 91-A:7-b II, clearly states the calendar date upon which the respondent's answer, the parties' appearances, and correction of any deficiencies under Rko 204.02 are due.(b) The items in (a) above shall be forwarded to the parties by:(3) Hand-delivery by messenger.(c) The items in (a) above that are sent to the respondent shall be addressed to: (1) In the case of the state, the head of the agency complained against;(2) In the case of a county, one of the county commissioners and the treasurer of the county;(3) In the case of a city either:a. The mayor or one of the aldermen and the city clerk; orb. In a city which has a city manager, the city manager and the city clerk;(4) In the case of a town, one of the selectmen and the town clerk;(5) In the case of a school district, one of the members of the school board and the clerk of the district;(6) In the case of a village district, one of the commissioners and the clerk of the district; or(7) In the case of another entity, or in a matter in which the individual or individuals identified above cannot be readily ascertained by the office from a review of the pleadings or an official website of the respondent, such person or persons as the ombudsman concludes are likely to provide the respondent with actual notice that a claim has been filed against it.(d) The claimant shall be provided with a copy of the communication described in (a) above and shall be instructed to file an appearance by the date of the respondent's answer.(e) The respondent shall file an acknowledgment and answer in accordance with RSA 91-A:7-b,II and Rko 203.07 within 20 days, as specified by the date appearing in the office's forwarding letter described in Rko 203.06 (a) (4) above.N.H. Admin. Code § Rko 203.06
Derived from Number 19, Filed May 9, 2024, Proposed by #13921, Effective 5/20/2024.