N.H. Admin. Code § Rev 605.02

Current through Register No. 44, October 31, 2024

Section Rev 605.02 - Cyclical Revaluation Data Collection Contract Services

For cyclical revaluation data collection appraisal work the following services shall be performed and provided by the contractor:

(a) The contract shall specify the time period in which the cyclical revaluation data collection appraisal work shall be performed;

(b) The contract shall specify the manner or percentage of property that shall be measured and listed within the specified time period contained in (a) above;

(c) The contractor shall provide a data collection manual that shall be used by the appraiser(s) for the cyclical revaluation data collection appraisal work, which may include, but not be limited to:

(1) A list and description of data elements being collected by the contractor, which may include, but not be limited to:

a. Building characteristics;

b. Extra features;

c. Outbuildings;

d. Site improvements;

e. Site characteristics;

f. Road frontage;

g. Water frontage;

h. Water access;

i. Topography; and

j. View;

(2) A glossary and a description of all codes used within the data collection and on property record cards;

(3) A description of all grading factors, which may include, but not be limited to:

a. Condition factors;

b. Quality;

c. Depreciation;

d. Amenity values; and

e. Other factors or conditions; and

(4) A glossary and description of the coding used for visitation history;

(d) Property data shall be collected and inspected as follows:

(1) The property data shall be measured and listed in accordance with the data collection manual;

(2) All land parcels and attributes that may affect the market value shall be listed accurately, which may include, but not be limited to:

a. Number of acres;

b. Road frontage;

c. Water frontage;

d. Water access;

e. Views;

f. Topography;

g. Access;

h. Neighborhood;

i. Betterments;

j. Approvals;

k. Easements;

l. Deeded restrictions; and

m. Other factors that might affect the market value;

(3) Every principal building(s), appurtenant building(s), or other improvements, shall be accurately measured and listed to account for the specific elements and details of construction that may affect the market value, which may include, but not be limited to:

a. The quality of construction;

b. The approximate age of the structure;

c. Depreciation factors;

d. Foundation type;

e. Basement area;

f. Insulation;

g. Roofing;

h. Exterior cover;

i. Flooring;

j. Interior finish;

k. Fireplaces;

l. Heating and air conditioning systems;

m. Solar collectors;

n. Plumbing and plumbing fixtures;

o. Electric service;

p. Story height;

q. The total number of rooms;

r. The total number of bathrooms;

s. The total number of bedrooms;

t. Sprinkler systems;

u. Elevators; and

v. Any other features, attributes, or factors that might affect market value;

(4) The contractor shall provide in the contract the employee protocol and procedure for inspection of the property as detailed in (7) below;

(5) When entrance to a building or a parcel of land cannot be obtained as detailed in (7) below, the contractor shall make:

a. A note of the date of the visit to the property;

b. A notation of the reason the inspection of the property could not be obtained as described in (7) below; and

c. An estimate of the value of the improvements shall be made using the best evidence available with appropriate annotation on the property record;

(6) All cyclical revaluation data collection contracts shall provide the procedure for inspection, call backs, and notification; and

(7) The contractor shall complete interior inspection of all properties except:

a. Vacant or unoccupied structures;

b. Where multiple attempts for inspection have been made without success and the owner or occupant has not responded to the contractor or the municipal assessing officials' notifications;

c. Where postings prevent access;

d. When the owner has refused access to the contractor or designee;

e. Unsafe structures;

f. When inhabitants appear impaired, dangerous or threatening; and

g. Any other reason for which the municipal assessing officials agree that the property is inaccessible;

(e) The contractor shall provide to the municipality a complete copy of the work file, which may include, but not be limited to:

(1) Field data collection card(s);

(2) Worksheet(s); and

(3) Other document(s) used in the valuation process;

(f) The contractor shall update the existing assessment information to correct errors or omissions pertaining to:

(1) Incorrect measurements; and

(2) Physical changes, which may include, but not be limited to:

a. Additions;

b. Renovations;

c. Finished areas;

d. Structural alterations;

e. Outbuildings; or

f. Other site factors or improvements;

(g) The contract shall specify the schedule in which the contractor shall provide to the municipal assessing officials cyclical revaluation data collection progress reports; and

(h) Property records shall be compiled as follows:

(1) The contractor shall prepare an individual property record for each separate parcel of property being measured and listed arranged to show:

a. The owner's name, street number, map and lot number, or other designation of the property;

b. The owner's mailing address;

c. All information necessary to derive and understand:

1. The land value;

2. The number of acres of the parcel;

3. The land classification;

4. The adjustments made to land values;

5. The value of the improvements on the land;

6. The accurate description of all the improvements whether affecting market value or not;

7. The improvement pricing details;

8. The allowances made for physical, functional and economic depreciation factors;

9. The outline sketch of all principal improvements with dimensions with the street side or waterfront toward the bottom of the diagram;

10. The base valuation year; and

11. The print date of the property record;

d. The specific elements and details of construction, which may include, but not be limited to, the items contained in Rev 605.02(d)(2) and (3);

e. Photograph(s) of the principal building , if required by the contract;

f. History of the property transfer to include:

1. Date of sale;

2. Consideration amount;

3. Qualification code; and

4. Property type noted as either vacant or improved;

g. A notation area to record comments pertaining to the property; and

h. A notation area to record the history of the property which may include, but not be limited to:

1. Property inspection date;

2. Individual's identification number or initials associated with the inspection;

3. The extent of the inspection;

4. Reason of the inspection; and

5. Any value adjustment(s).

N.H. Admin. Code § Rev 605.02

Amended by Volume XXXIV Number 19, Filed May 8, 2014, Proposed by #10581, Effective 5/1/2014, Expires5/1/2024.