N.H. Admin. Code § Res 8408.01

Current through Register No. 1, January 2, 2025
Section Res 8408.01 - Grant-In-Aid Billing Form
(a) OHRV clubs, snowmobile clubs and political subdivisions requesting reimbursement for approved grant-in-aid projects shall complete, and submit, the Grant-In-Aid Billing Form 8408.01, 2015 Version.
(b) The club or political subdivisions shall include a copy of the following with the billing form:
(1) Paid receipts for the purchase of materials and for the rental of equipment for trail construction and maintenance reimbursements, if applicable;
(2) A paid receipt from the seller listing the total price paid, make, model, serial number, year of manufacture, engine size, fuel type, date of delivery for trail grooming equipment purchase reimbursements, and a bill of sale for any equipment sold or traded as part of the project, if applicable;
(3) A paid receipt from an authorized manufacturer's representative listing the total price paid, make, model, serial number, year of manufacture, engine size, fuel type, and date of delivery for trail grooming equipment reconditioning reimbursements, if applicable;
(4) Log sheets detailing each day of grading for each piece of grading equipment for summer trail grading reimbursements, if applicable. All log sheets shall note the mileage graded and beginning and ending mileage, hour meter reading, or both, as appropriate;
(5) Log sheets detailing each day of grooming for each piece of grooming equipment for winter trail grooming reimbursements, if applicable. All log sheets shall note the mileage groomed and beginning and ending mileage, hour meter reading, or both, as appropriate;
(6) Paid receipts for snow removal for parking lot snow removal reimbursements, with dates of plowing listed, if applicable; and
(7) A paid receipt and the insurance certificate for liability insurance premiums reimbursements, if applicable;
(c) Clubs may request capital advances in the event of justified hardship being demonstrated, in writing, to the bureau chief. Such request shall include the financial records of the club. Any advances granted shall have proof of payment submitted back to the bureau within 60 days, or future requests for advances shall be denied;
(1) Requests for advances shall be submitted on a signed billing form and include a copy of the vendor invoice. Clubs must submit a copy of their current financial statements, showing their account information from their financial institution, to demonstrate an inability to pay expenses up front;
(2) No more than 75% of the grant value may be forwarded to the grantee in advance. Grantee shall be eligible for remaining 25% value of the grant only after all documents for advanced funds have been received and approved by the bureau;
(d) The OHRV club, snowmobile club or political subdivision shall mail or hand-deliver a completed billing form and all attachments to:

Department of Resources and Economic Development

Bureau of Trails

172 Pembroke Road

Concord, NH 03302

N.H. Admin. Code § Res 8408.01

#2221, eff 12-23-82; ss by #2979, eff 2-21-85; ss by #4391-a, eff 3-30-88; ss by #5698, eff 9-7-93, EXPIRED 9-7-99

New. #7238, eff 5-1-00, EXPIRED: 5-1-08

New. #9195, INTERIM, eff 6-27-08, EXPIRES: 12-24-08; ss by #9350, eff 12-24-08

Amended by Volume XXXV Number 27, Filed July 9, 2015 , Proposed by #10850, Effective 6/17/2015, Expires6/17/2025.