N.H. Admin. Code § Plc 1003.08

Current through Register No. 36, September 5, 2024

Section Plc 1003.08 - Authorization to Receive a Per Diem and Travel Reimbursement for Board-Related Business

(a) Any member who wishes to be authorized to receive a per diem or travel reimbursement, or both, for attending an event as a board's representative or otherwise conducting board-related business shall submit the following to the board administrator of the member's board at least 2 weeks prior to the date on which the business will be conducted or the first day of the event to be attended:

(1) A completed, signed, and dated "Request for Authorization to Receive a Per Diem and Travel Expense Reimbursement for Board-Related Business" form dated April 2024;

(2) If the board-related business comprises attendance at a scheduled event, a copy of the brochure, flyer, notice, or other literature provided by the event sponsor, hereinafter "event literature", that describes:

a. The purpose of the event and a description of the content to be provided;

b. The location of the event;

c. The date or dates on which the event is planned to occur; and

d. Any other features of the event that support a finding that the event meets the criteria listed in (e), below;

(3) If the board-related business is other than attendance at a scheduled event, a complete explanation of the business to be conducted and the reason(s) why the member is the most appropriate individual available to conduct the business; and

(4) The date of the meeting at which the member was authorized to attend the event as the board's representative or to conduct the board-related business.

(b) The member's signature shall constitute attestation that the information provided on or with the form is true and correct to the best of the member's knowledge and belief.

(c) Upon receipt of a request for authorization to request travel expense reimbursement and a per diem for board-related business, the board administrator shall:

(1) Confirm that:

a. The request form is complete and signed and dated by the member requesting authorization;

b. If the board-related business is attending a scheduled event, a copy of the event literature is attached; and

c. If the board-related business is other than attending a scheduled event, a complete explanation has been provided of the business to be conducted and the reasons why the member is the most appropriate individual available to conduct the business;

(2) Insert the statute that establishes the board and the per diem rate for the board; and

(3) Forward the request and literature to the executive director.

(d) If the board administrator determines that the form is not complete or is not signed and dated, or that event literature, if required, is not attached, the board administrator shall contact the member to request the member to complete the form or provide the literature, as applicable.

(e) The executive director shall approve a request to attend a scheduled event if:

(1) All information required by (a), above, has been submitted and the member has signed and dated the request form required by (a)(1), above;

(2) The event is intended to provide information about board administration or about the profession that is regulated by the board at a level that is appropriate for the board member's education and experience;

(3) The applicable board has authorized the member to attend; and

(4) The member cannot claim continuing education credit for the event.

(f) The executive director shall approve a request to conduct other business as described if:

(1) All information required by (a), above, has been submitted and the member has signed and dated the request form required by (a)(1), above;

(2) The business is clearly within the jurisdiction of the member's board; and

(3) The member's board has authorized the member to conduct the business as the most appropriate individual who is available to do so.

(g) If the executive director has questions about whether the request meets the criteria for approval, the executive director shall consult with the chair of the applicable board or, if the member requesting authorization is the chair, with the vice chair of the applicable board.

(h) The executive director shall indicate approval by signing and dating the form.

(i) The executive director shall return the form to the board administrator.

(j) The board administrator shall:

(1) Keep the original signed authorization in the board's records; and

(2) Send a copy of the signed authorization to the member who submitted it.

N.H. Admin. Code § Plc 1003.08

Derived from Number 24, Filed June 13, 2024, Proposed by #13952, Effective 5/15/2024, Expires 5/15/2034.