Section Lot 7208.02 - Financial Reporting Requirements(a) Pursuant to RSA 287-D:22, I(a), the charitable organization, or the game operator employer hired to conduct the games of chance on its behalf, shall submit a "Games of Chance Monthly Financial Report" form (6/2019) and all applicable "Games of Chance - Charitable Organization Member's Affidavit" forms (6/2019) to the commission within 15 days of the end of each month during which a game of chance was held.(b) Pursuant to RSA 287-D:22, I, the report required in (a) above shall be completed and submitted by either: (1) The treasurer of the charitable organization or a duly authorized officer, director, or official who certifies such accounting under oath; or(2) The licensed primary game operator under contract to conduct games of chance on behalf of the charitable organization.(c) Except as required by (d) below, when a charitable organization hires a game operator employer to conduct the games of chance on its behalf, the game operator employer shall provide the charitable organization with the following within 15 days of the end of the month during which the games of chance were held: (1) A copy of the financial report submitted to the commission on the organization's behalf; and(2) The charitable organization's portion of the revenue earned for the month being reported.(d) When a charitable organization hires a game operator employer to conduct the games of chance on its behalf, but the organization choses to complete and submit its own financial reports, the game operator employer shall provide the charitable organization with the following within 5 business days of the last game date played in the given month: (1) A copy of the financial records necessary to complete the financial report; and(2) The charitable organization's portion of the revenue earned for month being reported.(e) If the charitable organization does not receive the financial information within 5 business days of each game date, as required by (d) above, the charitable organization shall immediately notify the commission in writing.(f) In accordance with RSA 287-D:19, II(a), no charitable organization shall receive less than 35 percent of the gross revenues from any games of chance minus any prizes paid and rental charges.(g) Per RSA 287-D:19, II(d), under no circumstances shall a charitable organization sustain any loss from games of chance, such that its share of gross revenues after prizes and rent are paid is less than zero dollars during a license period with a single game operator. In other words, if 35% of the net revenue is less than the rental fee, the game operator employer shall not charge more in rent than what the charity earned in net revenue.(h) Pursuant to RSA 287-D:22, II(c), when the charitable organization conducts its own games of chance, the organization shall include, with its monthly financial report, the names and address of the members who participated in the operation of the games of chance event.(i) For each player-funded promotion offered during the reported month, the following documentation shall be submitted with the monthly financial report: (1) A copy of the bank statements for each pool; and(2) A copy of the documentation required by Lot 7207.04(j)(4) for each pool.(j) The functions of bookkeeper and duly authorized signer of checks shall not be performed by the same person.(k) The treasurer of the charitable organization or a bona fide member of the charitable organization designated by the treasurer shall be in full charge of, and primarily responsible for, the proper utilization of all monies derived from the conduct of games of chance.N.H. Admin. Code § Lot 7208.02
Derived from Volume XXXIX Number 32, Filed August 8, 2019, Proposed by #12839, Effective 7/27/2019, Expires 7/27/2029.