Section He-P 307.08 - Procedures for Patients to Review and Correct Information Contained in the Registry(a) A patient, or the patient's parent or guardian if the patient is a minor, may review and correct information contained in the registry by making a request through their health care provider who is participating in the registry or through the department in accordance with this section.(b) A request under (a) above for a registry record review to the department shall be via the completion and submission of a "New Hampshire Immunization Information System (NHIIS) Request for Immunization Record" (June 2024) that includes the signature of the patient or the patient's parent or guardian if the patient is a minor.(c) If the above signature is that of a guardian or if there has been a legal name change, a copy of the appropriate legal documentation shall be submitted before the records are released.(d) Upon receipt of a complete request in (b) above, the department shall provide the patient, or the patient's parent or guardian if the patient is a minor, a copy of the requested record or statement that there is no associated record by mail.(e) A request under (a) above for a registry record review to a health care provider who is participating in the registry shall be by a method to be determined by the health care provider.(f) A record of the transaction described in (b) and (e) above, including the request itself, shall be maintained by the department or the health care provider to ensure that the department or the health care provider are in compliance with federal HIPAA record retention requirements.(g) A request to correct information contained in the registry shall be as follows: (1) A patient, or a patient's parent or guardian if the patient is a minor, shall:b. Return the completed form to the current health care provider who is participating in the registry or to the department via fax or mail listed in He-P 307.06(h)(5);c. If the completed form is being returned to the department, include a copy of the following supporting documentation for the information requested to be corrected: 1. For verification of requestor identity, the form signed by a notary public or a copy of a valid state issued photo ID or passport;2. For proof of parent, a copy of the minors birth certificate;3. Documentation of immunization received, if a dose needs to be corrected, added, or deleted;4. A copy of legal court documentation, if there has been a legal name change or as proof of guardianship for minors or medial proxy; and5. A copy of other legal documents, if applicable;(2) If the completed form is being returned to a current health care provider who is participating in the registry, the provider shall confirm validity of identification and any correction(s) being requested prior to performing any NHIIS correction;(3) Upon receipt of the materials in (1) above, and upon verification of information requested to be corrected, the entity who received the "New Hampshire Immunization Information System Correction to NHIIS Immunization Record" form (June 2024) shall make any such corrections or updates to the patient's record within 7 business days;(4) Only the corrected information shall remain in the registry; and(5) A record of the transaction in described in (1) through (3) above, including the request itself, shall be maintained by the entity who received the "New Hampshire Immunization Information System Correction to NHIIS Immunization Record" form (June 2024), in accordance with HIPAA record retention requirements.N.H. Admin. Code § He-P 307.08
#6830, INTERIM, eff 8-14-98, EXPIRED: 12-12-98
New. #6941, eff 1-30-99
Amended by Volume XXXVII Number 19, Filed May 11, 2017, Proposed by #12163, Effective 5/1/2017, Expires 5/1/2027.Amended by Number 28, Filed July 11, 2024, Proposed by #14010, Effective 6/27/2024, Expires 6/27/2034.