Section He-P 301.15 - Procedures for Record Keeping(a) Every public or non-public primary and secondary school, pre-school, and child care agency shall maintain an immunization record for children enrolled at their public or non-public school, pre-school, or child care agency. This record shall include the date of each immunization and shall be separated from the child's other medical records and educational records for the purpose of immunization record audit.(b) Each admitting official or his or her designee of all public and non-public primary and secondary schools, pre-school, and child care agencies shall review the immunization records of every newly admitted or enrolled child at their public or non-public school or child care agency.(c) All record reviews shall determine into which one of the following categories to place each child: (1) Children whose immunizations are documented and acceptable in accordance with He-P 301.13 and He-P 301.14;(2) Children who are conditionally enrolled;(3) Children who are exempt from immunization under RSA 141-C:20-c; and(4) The total number of children enrolled in the school.(d) Each admitting official or his or her designee shall report the results of this record review to the commissioner by November 15 of each year.(e) If the admitting official finds during the record review that the child's immunizations are insufficiently documented or unacceptable, he or she shall notify the child's parent or guardian stating: (1) That the child does not have documentary proof of acceptable immunization; and(2) That the child shall not be lawfully admitted or enrolled at the public or non-public school, pre-school, or child care agency unless: a. Documentary proof of acceptable immunization is provided to the admitting official;b. The parent or guardian submits a certificate of medical or religious exemption, as provided under RSA 141-C:20-c; orc. The child is admitted or enrolled conditionally if the child qualifies.(f) During the conditional enrollment period, the admitting official or his or her designee shall monitor the records of any conditionally enrolled child to ensure that the conditionally enrolled child receives the vaccinations necessary in order to make the child acceptably immunized. The conditional enrollment period shall allow for the routine immunization schedule to be followed, observing appropriate intervals between doses of vaccine(s), and shall not allow for extension into the following school year for the same dose of vaccine.(g) The admitting official of a school, pre-school, or child care agency shall, at the end of the conditional enrollment period, exclude from attendance any conditionally enrolled child who does not have documentary proof of acceptable immunization or immunity as required in these rules and who has not been exempted under RSA 141-C:20-c.(h) The admitting official shall readmit or re-enroll the child exempted as described in (g) above only when the parent or guardian provides: (1) Documentary proof of acceptable immunization;(2) Documentation of immunity by confirming laboratory test results; or(3) A certificate of medical or religious exemption, as provided under RSA 141-C:20-c.(i) When a transfer of immunization records is necessary, the admitting official of the child's previous school shall provide to the parent or guardian the child's immunization record or a copy thereof to present to the admitting official at the new school on arrival.(j) Admitting officials or their designees shall furnish immunization records or copies thereof to each parent or guardian of a child upon his graduation or final attendance at a secondary school.N.H. Code Admin. R. He-P 301.15
#4230, eff 2-23-87; ss by #4946, eff 10-2-90; EXPIRED: 10-2-96
New. #6634, eff 11-25-97; ss by #8242, eff 12-30-04; ss by #9172, eff 6-6-08
Amended by Volume XXXVI Number 45, Filed November 10, 2016, Proposed by #12033, Effective 11/3/2016, Expires 11/3/2026.