N.H. Code Admin. R. Adm 611.05

Current through Register No. 25, June 20, 2024

Section Adm 611.05 - Submission of Computers or Computer Components to State Surplus Management

(a) Entities that are part of New Hampshire state government that submit any computer or computer component designed to store data to state surplus management for redistribution or disposal shall:

(1) Completely remove or destroy the hard drive or other component of the computer on which data is located, or completely degauss or otherwise completely remove or destroy any data on the computer or component, including data located on any hard drive; and

(2) Submit to state surplus management, in addition to the declaration of surplus form described in Adm 611.07, at the time of the delivery of the computer or computer component for disposal, a certification of hard-drive disposition form as described in (b) below.

(b) On the hard-drive disposition form noted in (a) above, the entity submitting the item shall provide the following:

(1) A description of the item submitted, including the make and model;

(2) The serial number of the item;

(3) Whether or not the hard-drive or similar data storage component has been removed from the item;

(4) A description of the method used to destroy, degauss or otherwise completely eliminate the data on the computer or component;

(5) If software or a degaussing device was used to destroy or degauss data, the manufacturer, version and year of manufacture of the item used;

(6) If the destruction or degaussing of data was accomplished by a facility other than the entity submitting the item to state surplus management, the name of the facility, date of destruction or degaussing and a description of the equipment or software used to accomplish the destruction or degaussing;

(7) The name of the representative of the submitting entity that was responsible for assuring the destruction of the data;

(8) The name of the entity submitting the item to state surplus managment;

(9) The work address and telephone number of the person identified in (b) (7) above;

(10) The signature of the person identified in (b) (7) above, which signature shall certify that:

a. The data on the above-identified item has been completely destroyed, degaussed or otherwise completely removed from the item as indicated on the form;

b. The information provided on the form is true, accurate and complete; and

c. The signer acknowledges that, pursuant to RSA 641:3, knowingly making a false representation on the form is punishable as a crime; and

(11) The date of the signature provided in (b) (10) above.

N.H. Code Admin. R. Adm 611.05

(See Revision Note at part heading for Adm 611) #10364, eff 7-1-13

The amended version of this section by New Hampshire Register Volume 35, Number 23, eff.5/16/2015 is not yet available.