Section 316-35-216 - ORGANIZATION RECORD KEEPING REQUIREMENTS216.01 Each Class I and Class II bingo licensee shall maintain complete and accurate accounting records with detailed supporting and subsidiary records sufficient to furnish information regarding all transactions pertaining to its bingo activities. Such records shall be maintained for a period of not less than three years after the Nebraska Bingo Tax Return, Form 51B, or the Nebraska and Local Sales and Use Tax Return, Form 10, is filed, or for a period not less than three years from the date of the end of the licensee's fiscal year, whichever is later. 216.01A All records required by the Nebraska Bingo Act and regulations adopted pursuant thereto shall be open to inspection by the Department as well as any law enforcement officials.216.02 Each licensed organization shall maintain separate bin go activity records from all other records of the organization. The following types of records must be maintained by the licensed organization: 216.02A Invoices for all purchases of bingo equipment and supplies, including the types of equipment and sup plies purchased, the name of the distributor or other entity from whom the supplies and equipment were purchased, the price paid, and the check number of the check used to purchase such equipment and supplies;216.02B The date, gross receipts collected, and number of players at each bingo occasion, including limited period bingo occasions conducted by the licensed organization, and amounts received by the organization from the sale of bingo supplies to bingo players. 216.02B(1) If a licensed organization will be transferring pickle card proceeds into its bingo checking account to pay a portion of its expenses of conducting bingo, the organization must also keep a record of its gross proceeds from the sale of pickle cards at each bingo occasion. 216.02C For all sales of disposable paper bingo cards and electronic facsimiles of bingo cards downloaded to the organization's site system: 216.02C(1) A complete description, including color (if applicable), of each type of bingo card or packet sold at each bingo occasion (i.e., 3 ON red booklet, 6 ON yellow booklet, 3 ON green specials, instant bingo cards, singles, doubles, triples, etc.);216.02C(2) The quantity of each type of bingo card or packet sold; 216.02C(3) The licensed organization's selling price of each type of bingo card or packet sold; and 216.02C(4) The serial numbers of the bingo cards or packets sold (for packets, the serial number of the top sheet of the packet; for instant bingo cards, the serial number of the series); 216.02D The number of bingo card monitoring devices issued to bingo players per bingo occasion; 216.02E The amount paid out in cash for bingo prizes at each bingo occasion, receipts required by Regulation 35 - 211.12, and the fair market value of any merchandise awarded as bingo prizes at each bingo occasion;216.02F The licensed organization's cost and the fair market value of promotional prizes awarded at each bingo occasion;216.02G The complete name, address, and social security number of each bingo worker, gaming manager, utilization of funds member, bingo chairperson or alternate bingo chairperson, and any other individual or business who is paid for any work connected with the licensed organization's bingo activity and the corresponding wage, salary, or other compensation paid; and 216.02H All other expenses incurred in connection with bingo including, but not limited to, amounts paid to bookkeepers, attorney or janitorial staff, rent and utilities for the bingo premises, bingo license fees, bingo advertising costs, bad checks written to the licensed organization, and any state or federal gaming taxes paid.216.03 Each licensed organization is required to have a separate bingo checking account to be used exclusively for the bingo activities of the organization. The licensed organization must maintain the following records in connection with that account: 216.03A All deposits, withdrawals, and transfers;216.03B All canceled checks; and216.03C All bank statements.216.04 A licensed organization must maintain detailed records of all expenditures from any bank account in connection with its bingo activities. Such records shall include a description of the purpose of each expenditure. 216.04A A licensed organization must maintain a bingo checking account into which all bingo gross receipts less cash prizes paid must be initially deposited, and from which all bingo expenses and lawful purpose donations must be made.216.04B A licensed organization may periodically transfer bingo revenues either by electronic funds transfer or by a check written from the bingo checking account to other bank accounts of the organization, including higher interest bearing savings accounts or certificates of deposit. However, such transfer shall not be considered a lawful purpose donation in and of itself, and the organization must be able to show that the bingo revenues transferred to those accounts are either still maintained in those accounts or were used for a lawful purpose as set out in Regulation 35 - 203.316 Neb. Admin. Code, 35, § 216
Sections 9 - 202, 9 - 204.02, 9 - 209.01, 9 - 214, 9 - 225.01, 9 - 226, 9 - 239, 9 - 240, 9 - 241.10, 9 - 255.03, 9 - 255.04, 9 - 255.05, 9 - 266, 9 - 308, and 9 - 347, R.R.S. 1997. Sections 9 - 204, 9 - 204.01, and 9 - 204.04, R.S.Supp., 2004. September 5, 2005.