210 Neb. Admin. Code, ch. 19, § 008

Current through September 17, 2024

Section 210-19-008 - Duties of Insurers that use Producers

Each insurer shall:

008.01 Maintain a system of supervision and control to ensure compliance with the requirements of this regulation that shall include at least the following:

008.01A Inform its producers of the requirements of this regulation and incorporate the requirements of this regulation into all relevant producer training manuals prepared by the insurer;

008.01B Provide to each producer a written statement of the company's position with respect to the acceptability of replacements providing guidance to its producer as to the appropriateness of these transactions;

008.01C A system to review the appropriateness of each replacement transaction that the producer does not indicate is in accord with Subsection 008.01B above;

008.01D Procedures to confirm that the requirements of this regulation have been met; and

008.01E Procedures to detect transactions that are replacements of existing policies or contracts by the existing insurer, but that have not been reported as such by the applicant or producer. Compliance with this regulation may include, but shall not be limited to, systematic customer surveys, interviews, confirmation letters, or programs of internal monitoring;

008.02 Have the capacity to monitor each producer's life insurance policy and annuity contract replacements for that insurer, and shall produce, upon request, and make such records available to the Insurance Department. The capacity to monitor shall include the ability to produce records for each producer's:

008.02A Life replacements, including financed purchases, as a percentage of the producer's total annual sales for life insurance;

008.02B Number of lapses of policies by the producer as a percentage of the producer's total annual sales for life insurance;

008.02C Annuity contract replacements as a percentage of the producer's total annual annuity contract sales;

008.02D Number of transactions that are unreported replacements of existing policies or contracts by the existing insurer detected by the company's monitoring system as required by Subsection 008.01E of this section; and

008.02E Replacements, indexed by replacing producer and existing insurer;

008.03 Require with or as a part of each application for life insurance or an annuity a signed statement by both the applicant and the producer as to whether the applicant has existing policies or contracts;

008.04 Require with each application for life insurance or an annuity that indicates an existing policy or contract a completed notice regarding replacements as contained in Appendix A;

008.05 Shall be able to produce copies of any sales material required by Subsection 006.05, when the applicant has existing policies or contracts, the basic illustration and any supplemental illustrations related to the specific policy or contract that is purchased, and the producer's and applicant's signed statements with respect to financing and replacement for at least five (5) years after the termination or expiration of the proposed policy or contract;

008.06 Ascertain that the sales material and illustrations required by Subsection 006.05 of this regulation meet the requirements of this regulation and are complete and accurate for the proposed policy or contract;

008.07 Notify the producer and applicant and fulfill the outstanding requirements if an application does not meet the requirements of this regulation; and

008.08 Maintain records in paper, photograph, microprocess, magnetic, mechanical or electronic media or by any process that accurately reproduces the actual document.

210 Neb. Admin. Code, ch. 19, § 008