Rule 44.14.107 - EXECUTIVE BRANCH AGENCY AUTHORITY FOR DISPOSAL OF PUBLIC RECORDS(1) Executive branch agencies must submit information regarding their records management program every five years on a form prescribed by the Secretary of State and State Records Committee to ensure the proper management and safeguarding of public records.(2) Executive branch agencies must annually review state records management requirements and submit an acknowledgement form prescribed by the Secretary of State and adopted by the State Records Committee.(3) Executive branch agencies administering the records management function established in 2-6-1103, MCA, may independently dispose of their public records without written approval of the State Records Retention and Disposition Subcommittee if the public records have met their retention period and fall within the approved state general retention schedules or an agency-specific retention schedule(s) approved by the State Records Retention and Disposition Subcommittee.(a) Executive branch agencies must submit requests for disposal of public records for approval by the State Records Retention and Disposition Subcommittee if the records are not listed on an approved records retention schedule.(b) An agency public record that is more than twenty-five years old may not be destroyed unless it is first offered to the Montana Historical Society and approved by the State Records Retention and Disposition Subcommittee.Mont. Admin. r. 44.14.107
NEW, 2025 MAR, 44-2-278, Eff. 1/11/2025AUTH: 2-6-1101, 2-6-1109, MCA; IMP: 2-6-1101, 2-6-1103, 2-6-1109, MCA