Rule 37.96.308 - CHILDREN'S RECORDS(1) All child care staff and volunteers must maintain personal information about a child and the child's family as confidential.(2) All licensed and registered child care providers must have the following information prior to a child being enrolled in a child care facility. Forms must be signed by the parent or guardian:(a) Written health information explaining any special medical needs of the child, including allergies, and a health care and medication plan if medication for chronic health conditions is required.(i) Child care providers administering medications must have necessary medical documentation, including medication authorizations, the name of a health care provider to be contacted in event of an emergency, and the prescription, if required.(b) Authorization of persons allowed to pick up the child.(c) An emergency contact and consent form. Once children are enrolled, this form must accompany staff when children are away from the child care site for activities.(3) All licensed and registered child care providers must maintain the following records related to enrolled children: (a) the names, addresses, and phone numbers of children and their parents/guardians;(b) a medication administration log if medications are administered to children at the facility;(c) for any injury or incident that occurs in the facility, documentation which includes the date, time of day, nature of the injury or incident, treatment or remediation, and whether the parents/guardians were notified;(d) written parent/guardian permission to swaddle children under three months old, if desired by the parents/guardians;(e) for children 12 to 18 months old who are placed on a cot or mat, a signed statement indicating that the parents/guardians have given permission for their child to be placed on a cot or mat;(f) special dietary instructions written by parents/guardians;(g) written consent from the parents/guardians for any transportation provided; and(h) adequate documentation of immunization status as outlined in ARM 37.96.806(2) through (5).(4) Children's records must be reviewed and updated as necessary, but not less frequently than once per year.Mont. Admin. R. 37.96.308
NEW, 2024 MAR p. 738, Eff. 4/13/2024AUTH: 52-2-704, 52-2-735, MCA; IMP: 52-2-702, 52-2-704, 52-2-723, 52-2-731, 52-2-732, 52-2-735, 52-2-736, MCA