7 Miss. Code. R. 11-Three-3

Current through October 31, 2024

Section 7-11-Three-3 - TEXTBOOK MATERIALS

A. ANCILLARY MATERIALS

Publishers/vendors submitting products for adoption that are routinely sold to accompany the student textbook shall state on the INTENT TO SUBMIT BID FORM and BID SUBMISSION PACKET the non-escalating price at which the ancillaries will be sold. These may be purchased through the regional depository for the duration of the textbook contract. In districts where terminal servers are used, a site license shall be provided to the school district at no extra charge. Schools should be aware of the minimum specifications of the hardware and be aware that not all software is compatible with all systems. Schools will be responsible for any technical support and any additional costs incurred to utilize software being provided.

B. FREE MATERIAL

Publishers/vendors that wish to make free materials (e.g., correlation, ancillary materials, etc.) in either print or digital format available to school districts in Mississippi must state their intentions to do so on their STATEMENT OF FREE MATERIALS FORM. The conditions under which these materials will be available to the schools must be clearly stated on the TEXTBOOK BID FORM. The MDE reserves the right to reject this portion of the bid if terms are not easily interpreted. Publishers/vendors shall not give away or promise free material not certified on the TEXTBOOK BID FORM. No changes in the free materials list will be permitted after the bid's due date. All free material provided by publishers/vendors, EXCEPT TEACHER EDITIONS, shall be shipped at publishers/vendors' expense.

NOTE: Publishers/vendors shall be required to provide all listed free materials in accordance with the terms and conditions included on the bid form.

Publishers/vendors who bid free material to be given per student textbook every year for the life of the contract should remember that some schools have four by four schedules. In this case the free material shall be given to the school each time they teach the course.

C. OFFICIAL EXAMINATION COPY

An official examination copy, both pupil edition and teacher edition, of each textbook for which a bid is submitted must be filed with the MDE (Miss. Code Ann. § 37-43-25). All textbooks furnished under the contract shall, at all times, during the existence of, be manufactured equal to, or in excess of, the Manufacturing Standards and Specifications for Textbooks established by the National Association of State Textbook Administrators.

1. "First edition, first printing" is defined as a new book, series or product that has been created and printed for the first time. Revised books with new copyrights and ISBN changes are not considered first edition, first printing books. State-specific teacher editions that are customized from the national editions are not considered "first printing, first edition" books. The MDE Office of Instructional Materials and Library Media will review a new product to determine if the new product is a "first edition, first printing".

2. Publishers submitting "first edition, first printing" textbooks or other products for review in the state must permanently mark all products. This includes the official examination copies and any other copies that come into the state as samples. Acceptable markings are:

* Printing on the cover that states "Examination Copy Not for Classroom Use"

* Drill a hole in the upper right-hand corner

* Cut the upper right-hand corner

3. Special consideration may be given on an individual basis for different markings for "first edition, first printing".

4. Each official examination copy must have a removable label with the following information in the lower right-hand corner:

* Subject and Course

* Course Code (tinyurl.com/mdecoursecode)

* Grade Level

* Complete Title

* Edition (Student/Teacher)

* Publisher

* Copyright

* ISBN

D. FORM B AND FORM M

Each bidder shall place inside the front cover of the OFFICIAL pupil examination copy, a statement of warranty (FORM B or FORM M). The publisher/vendor shall certify warranty whether the textbook or media furnished will conform to the Manufacturing Standards and Specifications.

Do not file FORM B and FORM M with the bid. Official pupil-sample copies received without a FORM B or FORM M inside the front cover will not be considered until a representative of the publisher/vendor correctly affixes the form.

NOTE: Publishers/vendors submitting galleys or manuscripts should attach a FORM B or FORM M based on the standards and specifications that the textbooks/media, when they are finished, will meet.

7 Miss. Code. R. 11-Three-3

Amended 9/25/2023