Section 7-109-2-E - Additional ProceduresThe School Test Security Plan must include the following:
1. Student emergencies (bathroom, sudden illness).2. Disruptions due to severe weather, fire, bomb threat, or any other form of emergency that would cause for an immediate evacuation of the facility.3. Prohibitions against the possession and/or use of any electronic communication device, including cell phones and personal digital assistance devices during the administration of scheduled statewide assessments.4. Use of appropriate calculators on MCT2 (Grades 7 & 8) and SATP2 Algebra I tests. Beginning with the 20112012 school year, all formulas, applications, and/or programs (including, but not limited to, Zoom Math/Zoom Algebra) must be disabled or removed from the calculators to be used by students during any state test. Detailed directions on how to configure calculators is outlined on the Office of Student Assessment website. The district test security plan should state explicitly how this policy will be implemented and who is responsible for disabling the calculators and who is responsible for verifying compliance. Exception to Policy. Students who participated in the SATP Algebra I test prior to 20112012 school year are allowed to use graphing calculators with formulas, applications, and/or programs provided they are not tested in the same room as other Algebra I test testers who are not allowed to use calculators with formulas, applications, and/or programs. The district plan should state that these students will be segregated in different testing rooms. MDE published a guidance memo dated April 6, 2011, to all Superintendents and DTCs addressing this topic in detail.5. Procedure used to ensure that all content relevant materials (maps, word walls, bulletin boards with curricular content, etc.) in testing areas have been covered or removed.6. District monitoring of test administrators, proctors, students, and others involved in the testing process.7. Plan/s for multiple test administrations (i.e. morning/afternoon, dates) and what procedures you will use to prevent students from discussing test items. If applicable, explain how you will prevent students from looking back at the section of the test taken on the previous day.8. Procedure for online testing and procedures that address disruptions, i.e., power outages, network problems, etc.9. Procedures used to prepare, verify, and maintain seating charts for students during statewide assessments. Various schools have chosen different methods: alphabetical, pre-arranged to separate friends, placement of students at the front of the room based on IEP or special circumstances, etc. To facilitate the test process, generally, seating charts are prepared in advance and simply updated with annotations to reflect any student absences.10. Districts may choose to dismiss students who finish early or allow them to read library books or other material not related to the content of the test. Address the procedure for implementing this process while being sensitive to avoid excessive disruptions to those students requiring additional time who are still working.11. At the conclusion of testing, the coding of student information and a review of answer documents for completeness of student administrative data is correct and to ensure there are no stray marks is completed. Indicate the individual(s) responsible for completing these tasks; when will it be done and where will it be done in order to ensure proper test protocols are followed and that test materials are not compromised.12. Include the testing schedule for the current school year. Districts may simply attach the state calendar located on the Office of Student Assessment's Website, www.mde.k12.ms.us/osa. [File Link Not Available]13. If special accommodations are requested, (i.e. accommodation 24 and/or 25) you must include in your test security plan a description of procedures, addressing each of the following bullets located in School Test Security Plan, Section E-1, 2, 3, 6, 7, 8, 10, and13 for each test administration.14. Outline the procedure to ship scratch paper used during test administrations with secure test materials as outlined in Test Administrators Manuals. Where applicable, describe the procedures used for the following:
1. Conducting lunch, restroom and/or stretch breaks during or between tests.2. Coding the demographic data for students in grades 3 and 4, if this task is completed by a teacher or teacher assistant. Guidance from Appendix F on Additional Procedures
1. Both a test administrator and a proctor are present and actively monitoring students during the entire test administration. a. At least two people are present from the time that testing materials are distributed to the test administrator until all test materials have been returned to the secure area.b. A seating chart is required for each room/site used for any statewide assessment; the seating chart must be signed and dated by the test administrator, proctor, and school test coordinator. (Appendix F, Section IV, 6)2. Makeup testing is provided for students who are absent during the regularly scheduled test administration. (Appendix F, Section IV, 12)3. Tests are administered according to the standard procedures defined in the test administrator's manuals and related documents and according to the schedule published by the Office of Student Assessment. (Appendix F, Section IV, 13)7 Miss. Code. R. § 109-2-E