All projects receiving a grant must adhere to the following rules before requests for payment can be processed and payment can be made:
A. The applicant must have a current W-9 form with a Federal Tax ID Number on file at MDA and must be registered as a vendor in the State of Mississippi's MAGIC system and in Paymode.B. The applicant must list the project name (as listed on the grant application form) and the grant fund number (as listed in the grant agreement) in all correspondence regarding an approved project.C. A copy of vendor invoices and a copy of proof of payment to vendors must be provided with requests for payment, along with a request for payment form. (Examples of proof of payment include canceled checks, bank statements, vendor receipts, etc.)D. MDA may conduct a final site inspection prior to final grant closeout.E. The applicant must return a complete, final report to MDA's Business Incentives Division no later than 90 days from the project completion date.F. Grant recipients may be required to provide MDA with access to all studies, reports, documents, and/or plans developed as a result of or in conjunction with MDA grant funds.House Bill 1983, 2024 Regular Session