32 Miss. Code. R. 23-13.08
The client record is divided into four sections. After the initial referral information, all subsequent information is filed in inverse chronological order based on date of receipt.
Section One contains the original referral documents, including: initial referral material and the client data sheet,.
Section Two contains general information originated at intake and while the client is in the Center, including the following forms: Initial Intake, Orientation Checklist, Fire Exit,
Picture Release, Permission to Leave the Center (if applicable), IAP and/or IVEP, Counselor Correspondence, Cane/Noir, Informed Consent, Alcohol and Drug Testing, Case Notes, and all correspondence concerning the client including any received from the district counselor.
Section Three covers information obtained at exit as well as certain supplemental services provided by the Center. This information includes: Exit Interview, Follow-up Questionnaire and, if applicable, Psychiatric Case Notes, Medical Consent Form and medical records.
Section Four contains all Center generated reports and includes: Psychological Reports, Vocational Evaluation Report, Instructors' Reports, and Staffing Checklist.
When a client has exited from the Center, Sections One and Two are placed together on the left side of the file with a colored section divider between the two sections. Sections Three and Four are placed together on the right side of the file with a colored section divider between each section.
32 Miss. Code. R. 23-13.08