27 Miss. Code. R. 1-7-108
A request to renew an existing PSCRB-approved contract is to be electronically submitted to PSCRB no later than May 15 th, along with all supporting documentation. If approval by an appropriate regulatory board is required, such approval must be obtained in sufficient time for the May 15 th PSCRB deadline to be met. Any request for exception to this deadline must follow the same procedure as outlined in 7-105 (Deadline Exception Requests). Spending authority for the current term of the contract should be requested. Authority for any optional renewal years should be requested when the contract is renewed. Renewal terms included in a contract are optional and are exercised at the agency's discretion. When a contract is originally approved, the PSCRB is only approving the option to renew, not the actual renewal. The agency must submit the renewal document and supporting documentation for approval by the PSCRB prior to the contract expiring. The renewal document must also be executed and submitted to the PSCRB staff prior to the original contract term expiring. Retroactive approval of a renewal cannot be granted. Once a contract has expired or terminated, the contract cannot be retroactively approved or renewed. MS AG Op., Stringer (June 25, 1999).
27 Miss. Code. R. 1-7-108