Section 27-1-1-301 - PUBLIC ACCESS TO PROCUREMENT INFORMATION Procurement information shall be public record to the extent provided in Mississippi Code Annotated §§ 25-61-1et seq. (1972, as amended), except as noted in 1-301.01 of these regulations.
1-301.01Release of Information Regarding Bid Results Subject to the provisions of the Mississippi Public Records Act, Mississippi Code Annotated §§ 25-61-1et seq. (1972, as amended), disclosure of bid information by contracting agencies shall be as follows:
(a) Information pertaining to the results of any bid may be reviewed subsequent to the time of the bid opening by any business or person who submitted bids on the particular transaction. The contracting agency may restrict the availability of the bids or proposals prior to bid opening or contract award so as to improve the efficiency of the evaluation and award process. (b) Businesses or persons not participating in the process will not be permitted access to any applicable file until after an award is made. After the award is made, all information and documents applicable to the awarded contract shall be made available to any business or person; provided, however, no information specified by a participant and approved by the procurement officer as proprietary information shall be available to any business or person without a written request. (c) When an agency receives a request to release confidential information, the agency shall give the owner of this information reasonable time to obtain a court order protecting the information as confidential. If the agency receives a court order pursuant to Mississippi Code Annotated § 25-61-9 (1972, as amended) within this time, it must then notify the requestor that the information is protected by court order and cannot be furnished. (d) A contracting agency may restrict bid result document review to the premises of the agency at any time during normal working hours. No agency is compelled to copy or duplicate any bid record for any person or business; however, if an agency agrees to copy or duplicate such record, it may charge a reasonable fee in compliance with written procedures adopted by the agency. 27 Miss. Code. R. 1-1-301